Job Information
DAI Associate Specialist/Specialist, IT Finance & Procurement (P4/P5) in Belgrade, Serbia
Associate Specialist/Specialist, IT Finance & Procurement (P4/P5)
City/Country Location Details Belgrade, Serbia
Employment Status
Job Type Corporate
Job Title : Associate Specialist/Specialist, IT Procurement & Finance(P4/P5)
Department : DAI Technology – IT Procurement & Finance
Reports to: Principal Manager, IT Procurement & Finance
Work Location: Bethesda, Maryland; Serbia – Remote Position; or approved hybrid location
Position Overview:
The Associate Specialist/Specialist, IT Procurement will be an integral member of the DAI Technology Finance and Procurement Team as they manage DAI’s IT contracts and procurements in support of the office of the CIO. The candidate will work closely with the DAI Technology Finance and Procurement Team to ensure all contracts, vendors, and procurements are managed effectively and in line with DAI’s policies and procedures, as well as any client requirements.
The candidate must have experience working in a fast-paced environment and a demonstrated history of learning quickly and adapting to new challenges. This role interacts with multiple departments at DAI and requires excellent written and verbal communication skills. The Specialist must be able to manage processes, communicate well in written and verbal form, have an advanced level of experience using Microsoft Office 365 Suite.
This is a full-time, permanent position located either in the Serbia or the United States. This position requires the ability to work either in the Serbia or the United States without employer sponsorship.
Responsibilities:
IT Procurement & Finance
Ticket management for IT Procurements, following established procedures for triage and response. Escalate issues as appropriate.
Monitor the IT Finance & Procurement team inbox, ensuring responses are made in a timely manner and escalating issues if required.
Manage the Corporate IT Procurement Card account reconciliation and reporting.
Manage the reconciliation DAI’s Amazon Business Account and associated reconciliation process.
For all applicable account reconciliation and reporting ensure that all necessary documentation is on file, and reconciliations are completed accurately and in a timely manner, working with vendors and internal clients as needed.
Support the effort and plan to work towards moving all DAI Technology P-card purchases to DAI’s accounting and management system (currently Oracle EBS, future SAP).
Assist in creating, requesting, and/or preparing allocation reports for allocating software costs to DAI’s projects.
Responding to allocation-related inquiries in a timely manner.
Create, update, and maintain corporate IT hardware and service requisitions.
Update and maintain the IT Contracts management database in a timely manner.
Function as a liaison between IT and vendors, as needed, for all software, hardware, services, and renewals.
Work with Help Desk on a regular basis to ensure inventory is adequate and maintained.
As appropriate, recommend ways to improve IT procurement processes, and support the implementation of process improvements.
Other Responsibilities
- Manage the web accounts for the team and ensure passwords are maintained in DAI’s password management tool.
Qualifications & Skills
Minimum Requirements:
Grade 4: More than 2 years of relevant professional experience and a college degree. Equivalent combinations of education and experience will be considered.
Grade 5: Minimum of 4 years of relevant professional experience and a college degree. Equivalent combinations of education and experience will be considered.
Demonstrated understanding of Information Technology.
Demonstrated understanding of procurement processes, particularly IT procurement.
Professional proficiency in MS Office suite.
Highly proficient in Excel with the ability to utilize moderately complex formulas, pivot tables, charts, etc.
Excellent attention to detail.
Self-directed with strong organizational skills and the ability to prioritize multiple tasks/competing deadlines simultaneously.
Able to work as part of a decentralized team with minimal oversight.
Able to handle confidential and/or sensitive information with discretion.
Excellent written and oral communication skills in English, with the ability to communicate clearly and professionally with internal and external clients, and tailor communication style to diverse audiences.
Able to build and maintain excellent working relationships with staff at all levels of the organization and external clients from diverse backgrounds.
Able and willing to adjust work schedule, if needed, to support teams located in different time zones/countries.
Familiarity with the importance of diversity and inclusion, and able to work effectively within a culturally diverse environment.
Authorized to work in either Serbia or the United States without employer sponsorship. Applicants must specify their work country on their application.
Preferred, but not required:
US Government Procurement Experience & Knowledge of FAR
Strong problem-solving, analytical, communication, and technical skills
Proactive and able to work effectively in a team environment
Ability to manage time and workload effectively, which includes planning, organizing, and prioritizing with attention to details
Experience with SharePoint.
Experience with PowerBi or similar data analytics software.
Working Hours:
- Serbia: work hours are expected to be 2 p.m. to 10 p.m. CET.
Equal Employment Opportunity
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or status as a protected veteran.
DAI and its employees are committed to confronting discrimination in all forms, nurturing respect for our interpersonal relationships, and holding ourselves accountable for positive change within the company and in the communities, cultures, and countries in which we live and work. DAI is committed to attracting and retaining the best employees from all races, ethnicities, and backgrounds in our continued effort to become a better development partner.
DAI upholds the highest ethical standards. We are committed to the prevention of sexual exploitation, abuse, and harassment as well as other ethical breaches. All our positions are therefore subject to stringent vetting and reference checks.
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