Administrative Program Specialist B (GAPA-HR)

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Administrative Program Specialist B (GAPA-HR)

Salary

$3,186.00 - $6,252.00 Monthly

Location

Baton Rouge, LA

Job Type

Classified

Job Number

LDOE50366663-090524RK-GAPA-HR

Department

Education-State Activities

Opening Date

09/05/2024

Closing Date

9/15/2024 11:59 PM Central

• Description

• Benefits

• Questions

Supplemental Information

This position is located in Baton Rouge, LA

Office of Governmental, Administrative, & Public Affairs - Human Resources

Job Focus Area

This position serves as the personnel records manager for the Louisiana Department of Education (LDOE) and the Recovery School District (RSD). The incumbent will perform experienced level duties as necessary for the efficient management of data and personnel records as well as the Human Resources Office. The position requires a working knowledge of the department's Human Resources operations, procedures and processes, as well as Civil Service rules, in order to efficiently and effectively perform assigned duties.

No Civil Service test score is required in order to be considered for this vacancy.

Candidates with the following skills and competencies are encouraged to apply :

Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.

Making Accurate Judgments: The ability to form an opinion objectively and decisively based on relevant information and in accordance with established standards.

Using Data: The ability to use relevant and valid data to inform a recommendation for action.

Accepting Direction: The ability to accept and follow directions from those higher in the chain of command.

Acting Decisively: The ability to make decisions quickly and effectively.

Acting with Ethics and Integrity: The ability to be consistent, honest, and a trustworthy steward of State resources.

Adapting to Change: The ability to adjust plans, expectations, and behaviors in response to change.

Demonstrating Accountability: The ability to accept ownership for your actions, behaviors, performance, and decisions.

Demonstrating Initiative: The ability to assess information and take action independently to help the organization achieve its goals.

Displaying Professionalism: The ability to recognize how your actions impact the perceptions of both you and your organization.

**Note regarding the advertised pay range: The maximum amount listed is the maximum salary a person can make over their career, NOT the maximum amount we are allowed to pay a new hire .

One position is available and it is located in Baton Rouge, LA. The person hired for this position is expected to regularly report to the Baton Rouge office. This position may be filled as a probational appointment or by promotion of any current permanent LA state employee. Current permanent state employees may be required to accept a probationary period, if selected.”

You may attach a resume; however only the information listed on the online application will be considered to determine qualification . All education, certifications, prior experience, including dates related to education and prior experience MUST be listed on the online application.

You are encouraged to attach a copy of your college transcript(s) to your online application.

To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities.

NOTE : Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

• Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete. *

For further information about this vacancy contact:

ldoejobs@la.gov

Louisiana Department of Education – Human Resources

PO Box 94064

Baton Rouge, LA 70804

Louisiana is a State as a Model Employer for People with Disabilities.

Minimum Qualifications

MINIMUM QUALIFICATIONS:

A baccalaureate degree plus one year of professional level experience in administrative services.

SUBSTITUTIONS:

Six years of full-time work experience in any field may be substituted for the required baccalaureate degree.

Candidates without a baccalaureate degree may combine work experience and college credit to substitute for the baccalaureate degree as follows:

A maximum of 120 semester hours may be combined with experience to substitute for the baccalaureate degree.

30 to 59 semester hours credit will substitute for one year of experience towards the baccalaureate degree.

60 to 89 semester hours credit will substitute for two years of experience towards the baccalaureate degree.

90 to 119 semester hours credit will substitute for three years of experience towards the baccalaureate degree.

120 or more semester hours credit will substitute for four years of experience towards the baccalaureate degree.

College credit earned without obtaining a baccalaureate degree may be substituted for a maximum of four years full-time work experience towards the baccalaureate degree. Candidates with 120 or more semester hours of credit, but without a degree, must also have at least two years of full-time work experience to substitute for the baccalaureate degree.

NOTE:

Examples of professional administrative service fields include: Accounting, Financial Auditing, Budget work, Contract/Grants work, Human Resources/Personnel, Information technology, Insurance, Purchasing/Procurement, Quality assurance, Records management, Risk management, and Safety. In the area of wholesale/retail sales, we will also accept store managers, business managers, regional sales managers, or district sales managers as experience in administrative services.

NOTE: Any college hours or degree must be from an accredited college or university.

Job Concepts

Function of Work:

To perform responsible, administrative functions in support of an organizational unit.

OR

To manage a specialized departmental or statewide program.

Level of Work:

Experienced.

Supervision Received:

General from higher-level supervisory personnel.

Supervision Exercised:

May supervise 1-2 lower level personnel.

Location of Work:

May be used by all state agencies.

Job Distinctions:

Note: Agency impact, hierarchy, and reporting relationship patterns will be considered when making allocations to this level.

Differs from Administrative Program Specialist--A by the presence of a moderate degree of complexity, impact, or independence in assigned duties and program areas.

Differs from Administrative Specialist--C by the absence of a higher degree of complexity, impact, or independence in assigned duties and program areas.

Examples of Work

ADMINISTRATIVE FUNCTIONS

Performs responsible duties related to the proper operation, coordination, and management of at least two of the following administrative functions:

Telecommunications, Dietary, Facility Maintenance, Risk Management, Inventory Control, Purchasing, Records Management, Rentals and Leases, Safety, Security, Budget, Contracts/Grants, Fiscal Management (payroll, payables, receivables, etc.), Information Technology, and Personnel.

PROGRAM MANAGEMENT

Manages the operations of a departmental or statewide program, including fiscal responsibility for purchasing and budgetary reporting.

Establishes, implements, and revises (as necessary) the program's standards and guidelines.

Coordinates program information by maintaining databases, generating reports, and ensuring information integrity; may require presentation of information in workshops, meetings, etc.

Performs certification and eligibility duties as it relates to the program.

Ensures program compliance to Federal and State regulations.

Administers contracts (such as property leases and service agreements) as they pertain to the program.

May supervise a small program support staff.

May require a special license and/or continuing education in the program field.

May serve as a member of a board or committee relevant to the program's mission.

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:

Insurance Coverage More information can be found at https://info.groupbenefits.org/

Parental Leave– Up to six weeks paid parental leave

More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx

Holidays and Leave – State employees receive the following paid holidays each year:

• New Year's Day

• Martin Luther King, Jr. Day,

• Mardi Gras,

• Good Friday,

• Memorial Day,

• Independence Day,

• Labor Day,

• Veteran's Day,

• Thanksgiving Day and Christmas Day.

* Additional holidays may be proclaimed by the Governor

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):

• Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your_Retirement_System.mp4) to give you more detailed information about their system

• Teacher's Retirement System of Louisiana (www.trsl.org),

• Louisiana School Employees Retirement System (www.lsers.net), among others

  01

  I understand that information on this application may be subject to investigation and verification and that any misrepresentation or material omission, including on my responses to supplemental questions, may cause my application to be rejected, my name to be removed from the eligible register, and/or subject me to disqualification from future job opportunities and/or dismissal from state service.

• Yes

• No

  02

  Rate your ability to accept direction based on our definition: The ability to accept and follow directions from those higher in the chain of command.

• I have no experience and/or am uncomfortable accepting direction

• I have limited experience or require assistance to accept direction

• I can accept direction

• I can accept directions and help others improve their ability to accept direction

  03

  Explain your rating by providing specific and relevant examples In the box below.

  04

  Rate your ability to communicate effectively based on our definition: The ability to relay Information correctly and appropriately to connect people and ideas.

• I have no experience and/or am uncomfortable communicating effectively

• I have limited experience or require assistance to communicate effectively

• I can communicate effectively

• I can communicate effectively and help others improve their communication

  05

  Explain your rating by providing specific and relevant examples in the box below.

  06

  Rate your ability to adapt to change based on our definition: The ability to adjust plans, expectations, and behavior in response to change.

• I have no experience and/or am uncomfortable adapting to change

• I have limited experience or require assistance to adapt to change

• I can adapt to change

• I can adapt to change and help others improve their ability to adapt to change

  07

  Explain your rating by providing specific and relevant examples in the box below.

  08

  Are you a current permanent employee of the Louisiana Department of Education? (please note: teachers and other employees of the school system are not considered employees of the LA Department of Education)

• Yes

• No

  Required Question

Agency

State of Louisiana

Address

For agency contact information, please refer to

the supplemental information above.

Louisiana State Civil Service, Louisiana, 70802

Phone

(866) 783-5462

Website

http://agency.governmentjobs.com/louisiana/default.cfm

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