Administrative Coordinator 3 WAE (Early Childhood)

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Administrative Coordinator 3 WAE (Early Childhood)

Salary

$2,387.00 - $4,089.00 Monthly

Location

Baton Rouge, LA

Job Type

Classified

Job Number

LDOE50616253-032125RK-EC

Department

Education-State Activities

Opening Date

03/21/2025

Closing Date

3/26/2025 11:59 PM Central

• Description

• Benefits

• Questions

Supplemental Information

This is a part-time WAE position, located in Baton Rouge, LA

Office of Early Childhood Operations

Job Focus Area

This administrative position will assist in reviewing reports, data, flagging discrepancies, managing communications, and confirming provider eligibility for all payments including grants.

Candidates with the following skills and competencies are encouraged to apply:

Accepting Direction: The ability to accept and follow directions from those higher in the chain of command.

Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.

Focusing on Customers:The ability to serve the needs of those who support and/or rely on the services provided.

Acting Decisively: The ability to make decisions quickly and effectively.

Acting with Ethics and Integrity:The ability to be consistent, honest, and a trustworthy steward of State

resources.

Adapting to Change:The ability to adjust plans, expectations, and behaviors in response to change.

Demonstrating Initiative:The ability to assess information and take action independently to help the

organization achieve its goals.

Demonstrating Persistence: The ability to achieve goals by overcoming adversity.

Demonstrating Self-Awareness: The ability to manage your personality, behavior, skills, and emotions.

NOTE: This part-time position is not eligible for benefits or paid holidays, and has a limit to the number of hours worked (maximum of 1245 hours) in a 12 month period, beginning with the first day of employment. The hours belong to the employee and any available hours follow the employee.

You may attach a resume; however, only the information listed on the online application will be considered to determine qualification. All education, and prior experience, including dates related to education and prior experience MUST be listed on the online application.

Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application.

No Civil Service test scoreis required to be considered for this vacancy.

To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities.

Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of theCurrent Job Opportunities (https://www.governmentjobs.com/careers/louisiana) page.

For further information about this vacancy contact:

ldoejobs@la.gov

Louisiana Department of Education – Human Resources

PO Box 94064

Baton Rouge, LA 70804

Louisiana is a State as a Model Employer for People with Disabilities.

Minimum Qualifications

MINIMUM QUALIFICATIONS:

Two years of experience or training in clerical work.

EXPERIENCE SUBSTITUTION:

Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Job Concepts

Function of Work:

To perform a wide variety of clerical duties that requires independent judgment to accomplish in support of the staff members and/or operations of an organizational unit or program.

Some discretion is required in the performance of these duties. Duties begin to expand in scope and complexity, and develop into departmental-program duties.

Level of Work:

Advanced.

Supervision Received:

General from higher-level clerical and/or supervisory personnel.

Supervision Exercised:

May supervise 1-2 lower-level personnel.

Location of Work:

May be used by all state agencies.

Job Distinctions:

Differs from Administrative Coordinator 2 by the presence of responsibility for clerical duties that involve greater scope and complexity, including initial program duties.

Differs from Administrative Coordinator 4 by the absence of paraprofessional duties that involve a higher degree of specialization, complexity, and/or independent judgment.

Examples of Work

NOTE: Positions allocated at this level tend to focus on numerous examples of work as listed below:

Performs responsible, initial departmental-program duties in accordance with rules, regulations, and policies. May involve communication with other departments, customers, etc.

Processes routine paperwork and/or enters data into a department log or database in the servicing of a customer.

Develops procedures and guidelines related to the imaging of documents; maintains a log of imaged files; may serve as leadworker over other imaging positions.

Prepares requisitions for the purchase of supplies; may involve entering information into an automated system.

Compiles information from various sources and prepares specialized reports; formats reports according to department standards.

Serves as clerical assistant to a manager, which could include keeping appointment schedule, preparing travel, issuing directives to others on their behalf, and relieving the manager of administrative matters.

May begin performing duties related to traditional administrative functions, such as property control, purchasing, and safety, in addition to other clerical duties as noted above.

Performs related duties as assigned.

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:

Insurance Coverage More information can be found at https://info.groupbenefits.org/

Parental Leave– Up to six weeks paid parental leave

More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx

Holidays and Leave – State employees receive the following paid holidays each year:

• New Year's Day

• Martin Luther King, Jr. Day,

• Mardi Gras,

• Good Friday,

• Memorial Day,

• Independence Day,

• Labor Day,

• Veteran's Day,

• Thanksgiving Day and Christmas Day.

* Additional holidays may be proclaimed by the Governor

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):

• Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your_Retirement_System.mp4) to give you more detailed information about their system

• Teacher's Retirement System of Louisiana (www.trsl.org),

• Louisiana School Employees Retirement System (www.lsers.net), among others

  01

  I understand that information on this application may be subject to investigation and verification and that any misrepresentation or material omission, including on my responses to supplemental questions, may cause my application to be rejected, my name to be removed from the eligible register, and/or subject me to disqualification from future job opportunities and/or dismissal from state service.

• Yes

• No

  02

  Rate your ability to accept direction based on our definition: The ability to accept and follow directions from those higher in the chain of command.

• I have no experience and/or am uncomfortable accepting direction

• I have limited experience or require assistance to accept direction

• I can accept direction

• I can accept directions and help others improve their ability to accept direction

  03

  Explain your rating by providing specific and relevant examples in the box below.

  04

  Rate your ability to act decisively based on our definition: The ability to make decisions quickly and effectively.

• I have no experience and/or am uncomfortable acting decisively

• I have limited experience or require assistance to act decisively

• I can act decisively

• I can act decisively and help others improve their ability to act decisively

  05

  Explain your rating by providing specific and relevant examples in the box below.

  06

  Rate your ability to adapt to change based on our definition: The ability to adjust plans, expectations, and behaviors in response to change.

• I have no experience and/or am uncomfortable adapting to change

• I have limited experience or require assistance to adapt to change

• I can adapt to change

• I can adapt to change and help others improve their ability to adapt to change

  07

  Explain your rating by providing specific and relevant examples in the box below.

  08

  Rate your ability to demonstrate initiative based on our definition: The ability to assess information and take action independently to help the organization achieve its goals.

• I have no experience and/or am uncomfortable demonstrating initiative

• I have limited experience or require assistance to demonstrate initiative

• I can demonstrate initiative

• I can and help others improve their ability to demonstrate initiative

  09

  Explain your rating by providing specific and relevant examples in the box below.

  10

  Rate your ability to focus on customers based on our definition: The ability to serve the needs of those who support and/or rely on the services provided.

• I have no experience and/or am uncomfortable focusing on customers

• I have limited experience or require assistance to focus on customers

• I can focus on customers

• I can focus on customers and help others improve their ability to focus on customers

  11

  Explain your rating by providing specific and relevant examples in the box below.

  12

  Are you a current employee of the Louisiana Department of Education? please note: Teachers and other employees of the school system are not considered employees of the LA Department of Education:

• Yes

• No

  13

  If you answered yes to the previous question, please provide the name of the program office within the LA Department of Education you are currently employed with and your Pnumber. If you answered NO, enter "N/A":

  Required Question

Employer

State of Louisiana

Address

For agency contact information, please refer to

the supplemental information above.

Louisiana State Civil Service, Louisiana, 70802

Phone

(866) 783-5462

Website

http://agency.governmentjobs.com/louisiana/default.cfm

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