Why SoftwareOne?

SoftwareOne is a leading global software and cloud solutions provider that is redefining how organizations build, buy, and manage everything in the cloud. By helping clients to migrate and modernize their workloads and applications – and in parallel, to navigate and  optimize the resulting software and cloud changes – SoftwareOne unlocks the value of technology. The company’s 9,200 employees are driven to deliver a portfolio of 7,500 software brands with sales and delivery capabilities in ninety countries. Headquartered in Switzerland, SoftwareOne is listed on the SIX

Office Manager (gn)

Full-time | Permanent | Location: Barcelona

Exciting News ! We are happy to announce that SoftwareOne is creating a new Digital Sales Hub for EMEA in Barcelona!

At SoftwareOne , we are see king for a highly organized and proactive Office Manager in Barcelona to join our team. In this vital role, you will be responsible for maintaining the day-to-day operations of our new Sales Hub , ensuring everything runs efficiently and smoothly .

What you should really know about us.  

“Strip away everything. Strip away our brand, strip away our buildings, strip away our offices. What are we left with? Our people. This is what makes SoftwareOne successful. Passionate people who live and breathe our values every day, who delight our customers, every day, and who go above and beyond, every day. Our culture is unique, and I believe that having the right people, and empowering them to succeed, is the absolute key to our success” – Patrick Winter, Founder. 

What we expect from our employees  

Success at SoftwareOne is not defined by what you do for yourself, but by what you deliver for our customers, the business and for the employees around you.   SoftwareOne employees are energized, and agile and are laser-focused on delivering world-class Customer Satisfaction and results. Our leaders motivate and inspire their teams and provide a working environment that delivers incredible levels of Employee Satisfaction. We are Humble, have a very high degree of Integrity and are simply not interested in politics. Our leaders operate with a high level of Discipline but can work at Speed to man change in a global economy. 

Accommodations

SoftwareOne welcomes applicants from all backgrounds and abilities to apply. If you require reasonable adjustments at any point during the recruitment process, email us at reasonable.accommodations@softwareone.com .

Please include the role for which you are applying and your country location. Someone from our organization that is not part of the decision-making process will be in touch to discuss your specific needs and we will make every effort to accommodate you. Any information shared will be stored securely and treated in the strictest of confidence in line with GDPR.

The role

The Role:

The Office Manager plays a vital role in maintaining the day-to-day operations of an organization. In this position, you will be responsible for a wide range of administrative tasks to ensure the office functions efficiently.

Responsibilities:

• Managing office supplies and equipment: Ordering necessary supplies, maintaining inventory, and coordinating repairs or replacements when needed.

• Organizing internal meetings and partner events: Scheduling meetings, arranging conference rooms, coordinating catering, and managing logistics for events, hosting visitors.

• Handling correspondence: Screening and directing phone calls, emails, and mail to appropriate staff members in a timely manner.

• Support Digital Sales Hub Leader in meeting organization, minutes and follow-up and Hub Communication (internal and social networks)

• Maintaining office facilities: Ensuring cleanliness, safety, and functionality of the office space, including liaising with maintenance and service providers.

• Budget management: Assisting in creating and managing the office budget, tracking expenses, and identifying cost-saving opportunities.

• Promoting a positive office culture: Fostering a collaborative and inclusive work environment by organizing team-building activities and promoting employee engagement.

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What we need to see from you

• S trong organizational, communication, and problem-solving skills.

• Attention to detail, a proactive mindset, and the ability to multitask effectively are also crucial.

• Prior experience in office management or related administrative positions is typically required .

• Fluent in English and Spanish

• As a culture- first organization , being together is how we learn and grow . We come together in person several days per week for collaboration , support , and to have some fun .

• Job Function

Remote Sales

Accommodations

SoftwareOne welcomes applicants from all backgrounds and abilities to apply. If you require reasonable adjustments at any point during the recruitment process, email us at reasonable.accommodations@softwareone.com .

Please include the role for which you are applying and your country location. Someone from our organization that is not part of the decision-making process will be in touch to discuss your specific needs and we will make every effort to accommodate you. Any information shared will be stored securely and treated in the strictest of confidence in line with GDPR.