Job Title: Administrative Coordinator

Job Description

We are seeking a dedicated Administrative Coordinator to join our team. The ideal candidate will be responsible for coordinating planned and unplanned vacancies of the labor force, maintaining reports, and participating in both daily and annual budget planning. This role requires strong organizational skills, proficiency in Microsoft Excel, and experience in facilities or construction industry.

Responsibilities

• Coordinate planned vacancies of the labor force and react to unplanned vacancies as required.

• Report to the Housing Manager as necessary.

• Understand and apply the Collective Bargaining Agreement.

• Maintain reports and historical data via the CMMS and custodial management program.

• Participate in daily budget planning as well as annual capital planning.

• Purchase all source material as needed while complying with all purchasing guidelines.

• Allocate and coordinate resources to complete work efficiently.

• Determine work priorities and assign tasks appropriately.

Essential Skills

• 2+ years of administrative experience within a facilities or construction industry.

• Proficiency in Microsoft Excel and the Microsoft Office Suite.

• Strong data entry skills.

• Experience in facilities maintenance and administrative support.

Additional Skills & Qualifications

• Experience with CMMS and custodial management programs.

• Understanding of procurement processes within a university or large organization.

Work Environment

The work environment is a standard office setting with working hours from Monday to Friday, 7 AM to 4 PM or 8 AM to 5 PM. The office is located at 3339 N Charles Street. This position offers an opportunity to transition to a permanent role in an administrative capacity.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.