Job Information
McDermott Senior Administrative Assistant in Büttel, Germany
Job Overview:
Responsible for providing administrative support to the following Corporate Legal Functions: Compliance, HR & Data Privacy, Corporate & Securities, Corporate Transactions, and IP.
Key Tasks and Responsibilities:
Type and proofread documents, correspondence and forms
Carry out varied assigned tasks requiring knowledge of office protocol and demonstrates an understanding of the organization, programs and procedures related to the work of the office
Coordinate and set up meetings and conferences, arrange travel and work on special projects
Maintains schedules of one or more individuals
Set up and maintain manual and electronic filing systems
Maintain office supplies and other materials required for department’s or project’s activities
Answer the telephone, takes and relays messages and addresses routine and non-critical issues or routes to appropriate person
Coordinate and process general administrative work such as time sheets, vacation requests, supply requisitions, etc.
Photocopy, fax and scan documents as required
Assure effective mail and package distribution
Assist Employees and Managers with general administrative requests
Track and coordinate engineering licenses for business segment; ensure all necessary licenses are in compliance
Perform additional assignments under supervisor’s direction
Organize and schedule meetings and appointments
Organize travel arrangements for Senior Director Marine Assets and team members such as booking flights, hotels, transportation, etc.
Submit and reconcile expense reports for Senior Director Marine Assets
Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
Produce and distribute correspondence memos, letters, faxes and forms
Research and create presentations
Review / answer emails as needed
Maintain up-to-date employee holiday records for the team
Maintain contact lists
Order office supplies
Prepare and monitor invoices
Special projects as assigned
Essential Qualifications and Education:
5+ years of relevant experience
High School diploma
Advanced knowledge of MS Office and other related software skills required; Advanced skill in operating a personal computer, various printers, fax machine, scanner and other office equipment are necessary
In-depth knowledge of business procedures, letter and report formats
Ability to read and comprehend instructions, to write correspondence and memos
Able to effectively present information to co-workers and the general public
Strong organizational, multitasking, attention to detail and interpersonal skills
Ability to work well with all levels of internal management and staff
Strong communication skills, both written and verbal
Minimum of 3-5 years of Administrative Assistant experience in a corporate setting
High school Diploma / GED or equivalent years of experience
Proficient in Microsoft Office - PowerPoint, Excel, Word and Outlook
Ability to write, speak and interact clearly and professionally with all levels of management as well as external clients
Extremely organized and detail oriented. Ability to juggle multiple tasks with superb accuracy
Can handle sensitive information with the highest degree of integrity and confidentiality
Strong sense of urgency and problem-solving skills
Ability to work well with a team and support other admins as required
Knowledge of business procedures, letter and report formats
May require occasional overtime
Preferred Qualifications and Education:
- Prior law firm or corporate legal department experience a plus; Experience with legal matter management/e-billing applications (TyMetrix 360) a plus.
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Lutech Resources has over 25 years’ experience providing tailor made recruitment and integrated resource management to leading Engineering, Energy and Manufacturing sector companies worldwide. We set ourselves apart from others in the industry by building long term relationships with both our clients and candidates based on a mutual understanding of their targeted industry and a passion for excellence. With every engagement, our goal is to quickly place qualified talent with the best suited employer. We have a genuine understanding of candidates and clients’ needs. Along with a dynamic and effective service, we strive for positive outcomes for everyone, every time.
McDermott is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, genetic information, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law.
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