Job/Position DescriptionThe Staff Services Officer IV is selected by and reports directly to the Director of EBT Trafficking (EBT) and Women, Infant and Children Vendor Monitoring Units (WIC) within the Investigations and Reviews Division. Performs highly advanced professional and confidential administrative assistance work. The Staff Services Officer IV works under limited supervision with considerable latitude for the use of initiative and independent judgment. Duties include planning, directing, coordinating, and performing several staff services functions such as human resources, accounting, budgeting, purchasing, training, payroll, records management, and properly management. Performs as the assistant to the Director and as a liaison with other senior management staff. Interacts daily with other executive staff offices to coordinate assignments. Develops and coordinates the implementation of administrative projects/initiatives assigned by the Director or other executive staff. Develops and manages documents and filing systems, including creation, review, editing, routing, filing and retention for the Director. Maintains the Director's calendar and will monitor and manage the Directorand#146;s incoming calls. Maintain databases and spreadsheets of investigations results and act as contact point for enterprise agencies. Prepare, review and audit travel reimbursement reports and Operating Budget tracking reports for the Director and will assist with travel forms for EBT Trafficking and WIC staff members. Will handle mail in a timely manner. Performs other duties as assigned or required to maintain efficient and accurate office operations. Essential Job FunctionsEJF 1. (Assignment related) Provides timely professional administrative functions for the Director. Represents and acts on behalf of the Director and serves as the main point of contact for Investigations and Reviews-EBT Trafficking and WIC Units to provide direction and guidance on policy, planning, and operations. Responds to and/or assigns action and suspense dates on program assignments, reports, inquiries, and other time-sensitive items to the appropriate regional staff and coordinates review, consolidation, completion, and timely and accurate submission of responses. Reviews, edits, and finalizes documents (letters, briefing papers, memos) with minimal errors prepared for the Directorand#146;s signature, ensuring the documents adhere to established guidelines for correspondence. Prepares the support documents for meetings and work groups. Accurately composes, designs, and types documents, correspondence, forms, org charts, and reports, utilizing a variety of software applications (e.g., Microsoft Office, Visio, MS Project, PowerPoint, Publisher, Excel, Access). 25%EJF 2. (Calendar Management) On a timely basis, accurately schedules, coordinates, and maintains the Directorand#146;s calendar and appointments with program staff, coordinating with departments, state or federal agencies and external entities requesting appointments. Schedules meetings for Director and EBT, WIC staff. May develop and prepare meeting agendas, attends meetings, records and transcribes meeting minutes as needed and within agreed upon deadlines. May be involve a variety of special duties or tasks, which will be evaluated at the discretion of the Director. Timely confirms appointments on the Directorand#146;s calendar to ensure the Directorand#146;s time is utilized efficiently. Also conducts review of recurring meetings to determine if scheduling changes might be needed to en https://jobshrportal.hhsc.state.tx.us/ENG/CareerPortal/job_profile.cfm?szOrderID=608105 Copy the URL in the preceding sentence to an Internet Explorer browser to apply to the job directly through the Texas Health and Human Services Career Portal.