Job Information
UNIVERSITY OF TEXAS AT AUSTIN Senior Administrative Associate, Texas McCombs in Austin, Texas
Center Operations and Business Affairs Provide administrative support to CGB operations. Coordinate meetings. Maintain supplies and records.Support constituent communications, maintain CGB listservs, calendar, and email account, and create response forms and surveys.Process purchase requests, payment requests, and expense authorizations using the McCombs intranet and related systems.Track expenses, maintain documentation, support annual budgeting process, and assist with other business affairs processes as needed.Coordinate with departmental AOM and ensure compliance with university policy and processes, and support new programs and initiatives as required.CGB Board Support Serve as primary point of contact for CGBs Board of Advisors, and communicate regularly with Board members about CGB activities and upcoming events. Maintain Board records and materials.Coordinate biannual Board meetings and associated events, including technology arrangements, catering, and reservations.CGB Event SupportCoordinate and execute virtual speaker events, including recording of sessions via Zoom, collecting and reporting on attendee information, and distributing associated marketing materials.Provide logistical and planning support for in-person CGB events, including reservations, catering orders, and technology needs.Student Programs and Marketing Support Assist with student outreach and recruiting, including tabling at campus-wide events and promotion of information sessions.Support CGB enrollment management, including updating student databases and logging requests for audit overrides.Coordinate with vendors, process licensing requests, execute orders, and manage branded product inventory.Process production and printing requests, and provide quality control for promotional, printed, and digital materials.Maintain and update portions of the CGB website and support CGB marketing and student programs as needed.