Position Information

Posting Title Inventory Control Manager I (Warehouse Operations)

Job Requisition Number AE503726

Position Number 111481

Job Type Full-Time

Division Name Finance

Minimum Qualifications

Education and/or Equivalent Experience:

• Graduation with a Bachelor’s degree from an accredited college or university with major course work in a field related to the area supported, plus five (5) years of related experience, including two (2) years of experience which were in a supervisory or management capacity.

• Experience may substitute for education up to the maximum of four (4) years.

• Graduation with a Master’s degree from an accredited college or university may substitute for up to two (2) years of experience.

Licenses or Certifications:

• Valid Texas Class C Driver License, if required for the position.

• If required for position, legally mandated training must be completed within one (1) year of employment.

  Notes to Applicants

  Position Summary:

This position is responsible for the efficient and smooth operations of multiple warehouses for Austin Energy. This role involves overseeing staff, inventory, and processes specific to the Utility.

Working with Austin Energy provides a number of health and welfare benefits such as low-cost medical, dental, vision, paid leave time, a highly competitive retirement plan, career development opportunities and more. Please click HERE (http://www.austintexas.gov/department/active-employee-benefits) for more information.

Employment Application:

• The City of Austin employment application is an official document; incomplete applications will not be considered.

• Please be sure to detail on the application all current and previous employment that you wish to be considered as part of your qualifications.

• The Employment Record should be complete with job titles, employment dates, job duties, functions, and responsibilities for each position held. Gaps in employment must include an explanation and dates of unemployment. Starting salary will be based on overall relevant experience from your application.

• Résumés will not be accepted and statements such as “see résumé” will not be accepted. You may use “N/A” for fields that are not applicable.

• Please note that Austin Energy may close the job posting at any time after 7 days from the date of the initial advertisement. Once the job posting has closed, applications cannot be changed.

If you are selected as a top candidate:

• Verification of your education (which may include high school graduation or GED , undergraduate and/or graduate degrees) will be required. You must provide proof of education from an accredited organization/institution.

• If you are identified as a top candidate and are in the military or a veteran, you will need to provide a copy of your DD-214 prior to confirming a start date.

• This position requires a criminal background investigation.

Good Standing Employees

Employees, in Good Standing, who are candidates within the department/division that the position resides in and who meet the minimum and all of the preferred qualifications (if any) of the position will be included in the initial interview. Department/division employee must remain in Good Standing through the Top Candidate Selection phase at which time the Good Standing status will be re-verified.

Fair Labor Standards Act:

This position is considered FLSA Exempt. Exempt employees are salaried and, except as provided, are not eligible for overtime compensation.

Driving Requirement:

This position requires a Valid Texas Class “C” Drivers License or the ability to acquire one by your hire date. External New Hires must meet the City of Austin’s Driver Record Evaluation ( DRE ) requisite (https://www.austintexas.gov/sites/default/files/files/Employment/new_hire_driver_safety_standards.pdf) . To be considered for a driving position, applicants cannot have more than three moving violations or a total of six Driver Record Evaluation points within a period of thirty-six (36) months.

Work Schedule:

• This position is categorized as Essential Personnel with the City of Austin. Essential staff are required to work during emergencies or bad weather if they are scheduled to work and, in some cases, when they are not scheduled. Essential employees ensure the continuance of key operations for the City of Austin.

• Work hours may include after hours, holidays, and weekends and may include on-call shifts.

• Shifts may change according to departmental needs.

• Employee may be required to work additional hours outside of regular work schedule.

Essential Employee:

This has been designated as an Essential Employee position. In the event of a City-designated emergency, Essential Employees provide services that impact the public health, safety, utility services, and welfare of members of the Austin community and other employees and ensure the continuity of essential operations. In such an emergency, Essential Employees may be called back in, may be required to modify their schedule, may be assigned to a City-designated work site, or may be retained on site to assist with operations and recovery.

To view the City of Austin recruitment video, please click here.

Pay Range

$33.05 – $42.14

Hours

Monday – Friday,

7:00 a.m. – 4:00 p.m.

Job Close Date 07/18/2024

Type of Posting External

Department Austin Energy

Regular/Temporary Regular

Grant Funded or Pooled Position Not Applicable

Category Professional

Location 4815 Mueller Blvd (AE HQ)

Preferred Qualifications

Preferred Experience:

• Experience managing multiple warehouse locations

• Experience in Maximo or comparable warehouse / inventory management system

• Intermediate to advanced level skills in MS Office Suite

• Experience in Incident Command response for Logistics/Supply Chain

• Proven leadership and motivational skills

  Duties, Functions and Responsibilities

Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.

• Develops and implements strategies to manage departmental inventory operations by initiating reviews of internal and external processes, identifying problem areas, and establishing action plans for improvement; directing reviews of inventory levels to maximize return on investment and materials availability; ensuring the transfer of assets into inventory; and coordinating with stakeholders to meet requirements.

• Develops and implements strategies to manage the timely procurement, use, and disposition of materials; initiates stakeholder meetings to ensure understanding of priorities and to identify shortfalls that could impact departmental mission; and reviews and implements new material standards.

• Oversees the development of new contracts to include researching purchase history and product information; coordinating and compiling requirements; developing specifications/scopes of work, effective terms and conditions, and contractor performance measurements; managing contractor/vendor performance for compliance with contract terms and conditions; and resolving or leading the resolution of contract issues.

• Develops business cases for new mission changes by evaluating new customer requirements; determining resources needed; validating costs; creating supporting documentation; and presenting a business plan to support increased requirements.

• Manages evaluation of new inventory management systems and enhancement of existing systems by identifying deficiencies in existing systems; providing supporting documentation for new systems; coordinating needs and presenting requirements to stakeholders; participating on internal team to review and test new systems.

• Prepares annual budget; initiates purchase requests; schedules expenditures; analyzes variances and initiates corrective actions. Monitors and ensures section operates efficiently within appropriated budget.

• Oversees staff management of inventory investment which may include an annual physical inventory; customer participation and validation of items; submission of findings to departmental financial management for appropriate action; identification of items for disposition.

Responsibilities – Supervision and/or Leadership Exercised:

• Responsible for the full range of supervisory activities including selection, training, evaluation, counseling, and recommendation for dismissal.

  Knowledge, Skills and Abilities

Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

• Knowledge of fundamental inventory control techniques, procedures, and systems.

• Knowledge of fiscal planning and budget preparation.

• Knowledge of leadership, supervisory and managerial techniques, and principles.

• Knowledge of purchasing and contracting.

• Skill in oral and written communication.

• Skill in data analysis and problem solving.

• Skill in planning and organizing.

• Skill in using computers and related software applications.

• Skill in handling multiple tasks and prioritizing.

• Ability to use conflict resolution.

• Ability to work with frequent interruptions and changes in priorities.

• Ability to establish and maintain good working relationships with other City employees and the public.

• Ability to perform detailed work in an accurate and organized manner.

• Ability to lead, manage, and train a multi-disciplinary workforce.

  Criminal Background Investigation This position has been approved for a Criminal Background Investigation.

  EEO/ADA

City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1.

The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.

Supplemental Questions

Required fields are indicated with an asterisk (*).

• • Requirements for the position are graduation with a Bachelor’s degree from an accredited college or university with major course work in a field related to the area supported, plus five (5) years of related experience, including two (2) years of experience which were in a supervisory or management capacity. Experience may substitute for education up to the maximum of four (4) years. Graduation with a Master’s degree from an accredited college or university may substitute for up to two (2) years of experience. Do you meet the requirements for the position?

• Yes

• No

• • Please describe how you meet the minimum qualifications referenced above. Detail how you meet the educational requirements (if applicable), account for the years of related experience (if applicable), and explain any substitutions of experience for education, or vice-versa (if applicable).

(Open Ended Question)

• • This position requires a Valid Texas Class C Drivers License. Do you have a Valid Texas Class C Drivers License or if selected for this position, do you have the ability to acquire a Valid Texas Class C Drivers License by your hire date?

• Yes

• No

• • The City of Austin Driver Eligibility Standards require that External New Hires meet the City’s Driver Record Evaluation (DRE) requisite. To be considered for a driving position, applicants cannot have more than three moving violations or a total of six Driver Record Evaluation points within a period of thirty-six (36) months. Do you meet this requirement?

• Yes

• No

• • This position requires a criminal background investigation (CBI). By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful CBI to be hired.

• I acknowledge and understand this position requires a Criminal Background Investigation.

• • Explain your experience and skill set with Maximo or Computerized Maintenance Management Systems.

(Open Ended Question)

• • Please describe your experience managing warehouses in multiple geographical locations.

(Open Ended Question)

• • How many years of experience do you have utilizing Inventory/Warehouse Management system?

• None

• 1- 4 years

• 5 - 9 years

• Over 10 years

• • As related to this position, describe your experience with an Incident Command System (ICS) or other similar emergency response system.

(Open Ended Question)

• • Summarize your experience in supervising staff to include supervision and evaluations methodology and motivational processes to keep staff challenged and energized.

(Open Ended Question)

• • Which of the following best describes your proficiency with Microsoft Office Suite?

• No experience

• Basic: create/edit simple documents, spreadsheets, & emails

• Intermediate: create/edit a variety of documents & spreadsheets; reformat document features such as color, font style and size of text, change page size/width, & filter/sort data fields

• Advanced: create/edit complex documents & spreadsheets; integrate features such as tables, charts, mathematic formulas, hyperlinks, graphics; data/mail merge, import data from one document to another

  Optional & Required Documents

  Required Documents

  Optional Documents

  Contact City of Austin Employment Services

  Office: 512-978-JOBS (5627)

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