Job/Position DescriptionThe Records Analyst III performs advanced (senior-level) records and information management work in DFPSand#146; Records Management Group (RMG) Division to protect, provide, and preserve the agencyand#146;s records. Work involves overseeing and designing, evaluating, reviewing, recommending, implementing, updating, and maintaining DFPSand#146; records and information management program. The position may supervise the work of others and works under limited supervision, with considerable latitude for the use of initiative and independent judgment.Essential Job Functionsand#149;Advises and assists agency staff on a variety of matters related to records and information management including the most complex and sensitive records.oCollaborates with the record liaisons for purposes of training, recommendations for procedures and implementation in each business area.oVerbal and written communication with internal and external customers on questions or concerns regarding records products and services, while also following agency guidance and observing any legal restrictions on information sharing. and#149;Coordinates, develops, and conducts records management training for agency staff and contractors.oDevelops and presents records and information management education programs for agency staff and contractors, including consultative services and technical assistance as required.oAssess training needs and develop program and schedule to meet those needs.oConceptualize training materials based on data and research.and#149;Oversees the design and implementation of filing systems and filing procedures.oEnsures the entry of data into records request tracking and inventory systems is accurate to facilitate retrieval, distribution, and disposition of agency records.oOversees staff properly analyzes, validates, and researches all requests for records, ensuring appropriate routing and timeliness. Assists as needed.oPrepares, edits, and submits reports to management on work product. and#149;Develops, maintains, and implements an agencyand#146;s records retention schedule and oversees records disposition log(s) according to standard operating procedures.and#149;Coordinates and assists with responding to agency records requests with legal counsel and other employees, gathers appropriate records in accordance with the Public Information Act and other applicable laws, ensures appropriate redaction and release based on entitlement, and oversees cost estimates when applicable.oEnsures responses to requests for governmental records is within the time period mandated by the Texas Public Information Act and other state statutes.oCoordinates the gathering of the requested information within all divisions of DFPS and disseminates requests to appropriate departments.oRedacts or reviews redaction in confidential records before releasing documents to entitled parties.and#149;Reviews the effectiveness of the agencyand#146;s record-keeping practices and records management systems and proposes recommendations for improvement.and#149;Oversees the classification, storage, access, and retrieval of agency records and information.oAssists in the planning and coordination of agency-wide records and information management program, including records creation, retention, retrieval, maintenance, protection, storage, and disposition.oStays current on federal and state records and information management law and applicable rules and agency policy and procedures.oMaintains proficiency in current technology applicable to records and informati https://jobshrportal.hhsc.state.tx.us/ENG/CareerPortal/job_profile.cfm?szOrderID=615550 Copy the URL in the preceding sentence to an Internet Explorer browser to apply to the job directly through the Texas Health and Human Services Career Portal.