Job/Position DescriptionDisaster Assistance Administrative AssistantThis position is telework-eligible following a successful 30-day probationary period and ongoing adherence to performance standards.Job requires working beyond normal work hours including holidays and weekends when necessary, especially in the first months after a disaster declaration. Performs office, equipment, purchasing, inventory and supply management work for the Other Needs Assistance (ONA) provision of the Federal Assistance to Individuals and Households Program (IHP). Creates and maintains statistical reports and tracks staff records and time and leave reports. Completes travel reimbursement vouchers and direct billing vouchers. Maintains accounting records of travel expenses for staff. Completes purchase requests for office supplies and equipment. Contacts vendors and communicates with building management company to resolve building problems. Serves as contact for time and leave unit to ensure time and leave records are completed and submitted on time. Maintains building access records and issuance of security access cards to staff. Schedules confidential trash and recycled paper pickup. Serves as backup to assist in manning the State Operations Center at the Department of Public Safety (DPS). Essential Job FunctionsAttends work on a regular and predictable schedule in accordance with agency leave policy and performs other duties as assigned.Orders and maintains inventory of various items (for example, supplies, forms, furniture, equipment.) (15%)Communicates on an intermediate level with others (internally and externally) to provide, exchange, or verify information, answer inquires, address issues, or resolve problems or complaints. (10%)Prepares and proofreads correspondence, forms, or other documents, (for example, letters, memo, travel or purchase vouchers, job announcements) using a personal computer. (15%)Processes payment vouchers to ensure accurate and timely payment to vendors. (10%)Maintains time and leave records. (15%)Prepares moderately complex ongoing or special narrative or statistical reports. (15%)Tracks, monitors, plans, coordinates, or schedules activities on an intermediate level to ensure deadlines or requirements are met. (15%)Maintains calendar for assigned staff or area. (5%) Registrations, Licensure Requirements or CertificationsN/A Knowledge Skills AbilitiesKnowledge of the use and application of spreadsheet program and work processing.Knowledge of modern office practices.Ability to communicate effectively both orally and in writing.Knowledge of records administration and maintenance.Ability to maintain complex records and files.Skill in mathematical computations.Ability to establish and maintain effective working relationships with others.Knowledge of business or program terminology.Assist in developing office policies and proceduresInitial Screening CriteriaHigh School graduate or equivalent.One year experience in windows based software.One year experience in an office environment.Experience with computers.Additional InformationPositions advertised with this position description are temporary and will only be filled after a disaster declaration. Management is recruiting to identify qualified candidates that may be hired on short notice to fulfill the operations requirements when there is a federal disaster. Job requires working beyond normal work hours including holidays and weekends when necessary, especially in th https://jobshrportal.hhsc.state.tx.us/ENG/CareerPortal/job_profile.cfm?szOrderID=608750 Copy the URL in the preceding sentence to an Internet Explorer browser to apply to the job directly through the Texas Health and Human Services Career Portal.