Description

Our Mission: Arapahoe County Department of Human Services (ACDHS) builds strong communities by promoting the safety, independence and stability of individuals and families. Our Vision: To end the cycle of poverty and prevent abuse and neglect of children and vulnerable adults (using an integrated Two-Generation approach) ACDHS uses an integrated Two-Generation (2Gen) approach to address all of the basic human services needs of the entire family unit. The 2Gen approach begins with a mindset focused on family-centered program design, continues with the alignment of services and resources within the department as well as across multiple organizations, resulting in coordinated services to children and adults together (family) in order to create long term stability and sustainability. The 2Gen approach builds well-being for families by focusing equally and intentionally on high-quality services in five areas of focus: early childhood education, adult education and employment pathways, economic security, health and well-being and social capital. This approach will help us achieve our core mission of breaking the generational cycle of poverty, preventing neglect and abuse and building strong communities.ACDHS is looking for a full time Records Information Management Technician for the Operations Team to work at the CentrePoint campus in Aurora, CO.

The Records Information Management Technician performs a variety of duties in the Records Information Management Unit (RIM) associated with the maintenance and use of the Human Services physical and electronic records and mail distribution systems in two county locations. The RIM Technician will perform all aspects of the preparation, scanning, routing, and quality assurance of paperwork, while meeting quality, document management, and timeliness goals and requirements. The RIM Technician addresses and resolves internal and external questions or issues. RIM Technicians receive on the job training for maintaining physical and electronic mail and records, based on program business rules/needs and the navigation of different computer systems a Duties * Utilizes resources to research, investigate, and contact necessary parties to identify documents with limited information, in order to select the proper case and to meet timeliness deadlines. * Completes hands on training for navigating various computer systems; including but not limited to prepping, scanning, routing, indexing, and state/county programs. * Applies trained knowledge of processes and method/routing rules for determining the case selection for proper routing of received documents. * Serves as a subject matter expert on all aspects of records and mail job duties. * Archiving and processing of all web/online based applications and case verification documents, to assist program specialist in eligibility determination. * Researches, updates, and creates household compositions for case records based on most current client provided information. * Performs retrieval, logging, processing, and scanning of deliveries and incoming mail. * Organizes, prepares, processes, and adequately chooses the most fiscally responsible postage/services of outgoing mail using mail meter, folding/inserting equipment, and service provider resources. * Maintains, troubleshoots, and places repair calls for mail and other office equipment, as necessary. * Maintains confidentiality standards when handling confidential material for the department. * Collects, secures, and replaces shredding bin receptacles throughout the Human Services building. * Works with several state and county computer systems, including but not limited to Colorado Benefits Management System (CBMS), TRAILS, ACSES, and Childcare Automated Tracking System (CHATS), HSConnects and eDOCS. Requirements Skills, Abilities and Competencies: * Ability to effectively work independently or as a team member to achieving c mmon work goals and maintain effective working relationships with peers, clients, vendors, and management. * Ability to logically research, organize and prioritize workload through sound decision and judgment. * Ability to effectively complete work in a timely manner to meet processing timelines guidelines with frequent interruptions. * Ability to handle and resolve conflicts, disagreements, and difficult conversations in a constructive manner. * Ability to maintain professionalism and a calm demeanor while working in high volume, high stress, and fast paced work environment, using effective communication in a diverse team with different communication styles. * Knowledge of basic office/equipment skills, numeric filing skills, and use of software including Microsoft Office Suite programs, such as Outlook, Word, and Excel. * Must attend, successfully complete, and pass all required training modules and program access requirements.

Behavioral Competencies (these are required for all positions at ACG): Accountability Accessibility Inclusivity Integrity * Takes responsibility for own actions and identifies and solves problem without specific direction. * Communicates in an open, candid, and consistent manner, while seeking new ideas and job duty improvements. * Explains concepts and procedures clearly and completely while maintaining attention and interest. * Seeks involvement from diverse perspectives and areas of the department, county, or external partners/vendors to problem solve. *Utilizes logic and reasoning to identify alternative solutions, conclusions, or approaches to everyday problems while being thorough, accurate, and reliable when performing and completing job tasks. * Utilizes good judgement when considering costs, benefits, and potential actions.