Accounting Technician II-CCA Fiscal Department

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Accounting Technician II-CCA Fiscal Department

Salary

$3,589.00 - $4,666.00 Monthly

Location

Aurora, CO

Job Type

Full Time

Job Number

GJC-000533 8/24

Department

Community College of Aurora

Opening Date

09/06/2024

Closing Date

9/16/2024 4:00 PM Mountain

FLSA

Determined by Position

Type of Announcement

This position is open only to Colorado state residents.

Primary Physical Work Address

Community College of Aurora, 16000 E. CentreTech Parkway, Aurora, CO 80011

FLSA Status

Non-Exempt; position is eligible for overtime compensation.

Department Contact Information

Robert Callaway, (303) 360-4733, robert.callaway@ccaurora.edu

Hiring Pay Rate

The salary range listed represents a broad salary range for this position. It is anticipated that this position will begin at $3,589.00 per month, depending upon internal equity, experience, education, and training

How To Apply

Please submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.

• Description

• Benefits

• Questions

Department Information

GJC-000533 08/24; Fiscal Department

Note: Work hours for this position will be varied between 8:00 a.m. and 5:30 p.m. Monday through Friday. There will be special events that require coverage outside of these hours, as needed. Position is subject to video surveillance via camera at all times when within the Cashier's Office or immediate vicinity and will complete annual certification of compliance with cashiering procedures. Applicant selected for hire will acquire working knowledge of and the ability to utilize Banner, via training provided subsequent to hire.

Community College of Aurora is a vibrant, growing, diverse, urban community college committed to student engagement, innovative teaching, and a global, multicultural perspective on learning. The college has built a reputation of excellence by cultivating a "family" culture that values students, faculty, and staff.

Why work for Community College of Aurora?

In addition to rewarding and meaningful work, we offer the following benefits (https://www.colorado.gov/pacific/dhr/benefits) :

• Medical and dental health plans (https://www.colorado.gov/pacific/dhr/benefits)

• Retirement savings throughColorado PERA (https://www.copera.org/)

• Employer supplementedHealth Savings Account (https://www.colorado.gov/pacific/dhr/hsa)

• Paid life insurance

• Short- and long-term disability coverage

• 10 paid holidays per year plus vacation and sick leave

• BenefitHub (https://stateofcolorado.benefithub.com/) state employee discount program

• CafeWell (https://www.cafewell.com/?code=colorado) employee wellness program

• Many positions are eligible for alternate work arrangements that may include flexible schedules and/or working remotely

• Opportunity to become a lifelong-learner and enjoy considerable savings for the college education of your dependents through our tuition assistance program

EMAIL ADDRESS: All correspondence regarding your status in the selection/examination process will be conducted via e-mail. Please include your current e-mail address on your application and set up your e-mail to accept messages from info@governmentjobs.com and 'cccs.edu' addresses. If you do not have an email address, then you will receive correspondence via US mail.

Description of Job

Your application must provide a detailed description of your relevant work experience in relation to the following duties:

Position is located in the Cashier's Office at the CentreTech Campus. Position will utilize excellent customer service skills on a daily basis while interacting with students and departments in accepting payments and deposits at the Cashier window.

Post cash receipts on the student account by entering payments into Transact. Determine the proper account numbers for deposit receipts to properly code revenue by source (state appropriated, auxiliary, restricted, etc.). Maintain physical and virtual files in the Cashier’s Office, including cash batches and miscellaneous payment forms. Ensure state cash handling procedures are followed and documented. Responsible for the inventory of forms for the Cash Receipts Office. Responsible for ensuring that currency/coins in change fund are adequate to meet the needs of peak registration periods.

Prepare bank deposits by batching daily money received, completing a deposit slip, and preparing to send to the bank. Balance credit card payments made on the web to the Banner Student Module. Balance daily batches by comparing money received with receipts entered into the Banner Student Module system and Transact point of sale system. Record daily batch activity via journal entries. Correct errors made on student accounts by recording and posting the corrections onto student accounts and/or the general ledger. Notify Collections Specialist of payments received at the window for accounts in collections so the information can be forwarded to the collection agency timely.

Provide customer service by answering faculty, staff, and student questions. Respond to customers’ concerns and problems in a courteous and expedient manner. Answer incoming calls and responding to student emails regarding billing issues, refunds, payment plans, or any general customer concern. Explain payment options to registered students, provide guidance on tuition assistance. Explain refund timeline and options to students. Responsible for maintaining a high level of professionalism with students/customers and working to establish a positive rapport with every customer. Work with other Account Technician II to stay updated on product knowledge and changes in Cashier’s Office functions. Coordinate with the other cashiers, the registration department, and the financial aid department to resolve issues.

Utilize State Collections Procedures, State Fiscal Rules and Statutes, and Generally accepted accounting principles (GAAP) in daily duties. Proficiency in the use of Microsoft Office 365 to include Excel spreadsheets to track charges, payments, and delinquent accounts, and prepare reconciliations. Word to compose correspondence, reports, and distribute memos, etc., Outlook and Teams for email, calendars, and messaging, Banner for Student Accounts and General Ledger query, and Adobe PDF for records management.

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

Residency Requirement:

This posting is only open to residents of the State of Colorado at the time of submitting your application.

Class Code & Classification Description:

H8B2XXACCOUNTING TECHNICIAN II (https://drive.google.com/file/d/0BwUD9Bt4G-21OGNoQWtLMWNHQ00/view?usp=sharing&resourcekey=0-XOYdpJtCT4usXJgw114fDA)

Minimum Qualifications: Tw o (2) years of technical accounting experience. The technical accounting experience must have been performed as a main function of the job. Daily interaction with students, faculty and staff require that this position have excellent interpersonal, communication and organization skills. Candidate must have experience providing excellent customer service and interfacing with a variety of people from many levels within the organization and community. Effective verbal and written communication skills are necessary for success in this position. Do not use "SEE RESUME" statements on application; your application must be completed in detail and clearly document your relevant work experience. (Part time experience will be pro-rated).

Substitutions: Two years (60 semester credits) of college, university or non-correspondence business school from an accredited institution in Accounting or Finance may substitute for the technical accounting experience as listed above. You must submit a copy of your transcripts with your application in order to be considered. Please redact age-related information on your transcript.

Necessary Special Requirements: Must submit to and successfully complete a pre-employment background check as a condition of hire. Felony convictions of crimes of moral turpitude or convictions of misdemeanors related to job duties may disqualify you from consideration for this position. Should your background check reveal any charges and convictions, it is your responsibility to provide CCA Office of Human Resources with an official disposition of the charges. Successful candidate must not have any outstanding balance with CCA or any other college within the Colorado Community College System. If overtime is accrued, CCA gives compensatory time off in lieu of payment and is a condition of hire.

Preferred Requirements: Please provide a detailed description on your application of your relevant work experience and document examples of your work in relation to the following: Collections experience. Working knowledge of Banner or similar system. High level of speed and accuracy regarding data entry. High level of attention to detail (ability to check for typographical, grammatical and spelling errors, etc.). Experience and ability to work in a fast paced customer service environment, and ability to handle multiple tasks simultaneously while meeting targeted deadlines. Experience with problem solving processes. Understand and determine appropriate rules and regulations from various sources. Knowledge in extracting information from various reports and preparing reconciliations. Ability to deal with a diverse population with discretion and tact.

Appeal Rights:

An applicant who has been removed from an employment list or removed from consideration during the selection process may request a review by the State Personnel Director.

As an applicant directly affected by the results of the selection or comparative analysis process, you may file a written appeal with the State Personnel Director.

Review of the completed, signed and submitted appeal will be timely on the basis of written material submitted by you, using the official appeal form signed by you or your representative. This form must be completed and delivered to the State Personnel Board by email at dpa_state.personnelboard@state.co.us within ten (10) calendar days from your receipt of notice or acknowledgement of the Department’s action.

For further information on the Board Rules, you can refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov/board-rules .

Supplemental Information

This posting may be used to fill one or more similar positions in the future.

Important Note To Applicants: Former employees of the Colorado Community College System or one of its 13 colleges, who were disciplinary terminated or resigned in lieu of termination, must disclose this information on your completed application.

CCA recognizes the importance of a workforce that is reflective of our diverse student community. As such, we are interested in selecting the best candidate from a diverse applicant pool.

Selection Process: Your employment application will be used to rate your training and experience and to determine your rank among the candidates for this position. Other forms of testing may include eSkill, oral board, written, etc. subject to change based on number of qualified applicants. It is, therefore, very important to fill out the application completely and to give a detailed description of your education and work experience. Your application and attachments should address the described duties, minimum, and preferred qualifications. Be sure your application specifically addresses the requirements as listed in the Minimum Requirements section and that all required documents are included in the application packet (e.g. application, transcripts, licensure, supplemental questionnaire, etc.). Failure to include the required information by the application deadline will result in your rejection from consideration of the position. To request ADA accommodations in testing for this examination, contact: CCCS, Human Resources, 9101 E. Lowry Blvd., Bldg. 959, Denver, CO 80230, (303)595-1588.

Equal Opportunity Employer:

The Colorado Community College System believes when all human qualities are regarded with dignity and respect and when everyone has access to the individualized support they need, all will have the opportunity to thrive. In all aspects of the employment process, decisions are made based on merit, competence, performance and business need without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, creed, ancestry, national origin, marital status, genetic information, military status, or any other protected status in accordance with applicable law.

Americans with Disabilities Act (ADA) Accommodations:

As part of our commitment to provide access to individualized support, our agency will assist individuals who have a disability with reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, Erica Hines, erica.hines@ccaurora.edu , (303) 340-7231.

Pregnant Worker’s Fairness Act:

The Pregnant Worker’s Fairness Act allows applicants to request a reasonable accommodation for known limitations related to pregnancy, childbirth, or related medical conditions. If you require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to Erica Hines, erica.hines@ccaurora.edu , (303) 340-7231.

Address Confidentiality Program:

If you are covered by the Address Confidentiality Program as provided by Colorado Revised Statute (CRS) 24-21-201 through 24-21-214, please notify the Human Resources office or analyst listed on this announcement so that you are provided the appropriate time extension for notifications provided by U.S. Mail. The extension allowed under this program applies only to U.S. Mail notifications that include a deadline of 10 days or less.

The Federal Clery Act (The Student Right to Know and Campus Security Act of 1990) requires all institutions of higher learning to make available to prospective employees our agency's Annual Security Report. A copy of this information is available on the CCA website at http://www.ccaurora.edu/students/student-right-know. A paper copy of this report can be obtained at the College Security Office upon request. This report includes statistics for the previous three years concerning crimes that occurred on campus or on property controlled or owned by Community College of Aurora, as well as public property within, or immediately adjacent to and accessible from, our campuses.

FOR CURRENT OR FORMER EMPLOYEES OF THE STATE OF COLORADO:

Per the requirements of the Step Pay Program implemented on July 1, 2024, any State employee must be paid a rate that is equal to or greater than the appropriate step pay rate within their classification’s pay range based on completed years in their current class series as of June 30. All current and former State employees must ensure that your entire work history within the State Classified System, including at Institutions of Higher Education, is indicated in your application so that your time-in-series can be calculated accurately.

The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information: www.colorado.gov/pacific/dhr/benefits

Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.

01

Are you a current resident of the State of Colorado who can provide proof of Colorado residency?

• Yes

• No

  02

  Are you willing to submit to a pre-employment background check as a condition of hire?

• Yes

• No

  03

  As a condition of employment, are you willing and able to work evening hours and weekends from time to time each semester to meet the needs of the department?

• Yes

• No

  04

  Give a detailed explanation of your accounting experience as it pertains to this position and at what jobs you performed these duties.

  05

  Describe your philosophy and experience with customer service.

  06

  Do you have prior experience as a cashier at a community college or other academic environment? If so, please explain.

  07

  Explain your accounts receivable experience. If none, list N/A.

  08

  Explain your accounts payable experience. If none, list N/A.

  09

  Explain how you have used Microsoft Excel in the workplace and what you consider your level of experience is working with Excel.

  10

  Explain how you identify and correct errors in your work. Provide an example from your experience.

  Required Question

Agency

State of Colorado

Address

See the full announcement by clicking

the "Printer" icon located above the job title

Location varies by announcement, Colorado, --

Website

https://careers.colorado.gov/

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