Secretary Legal - Anticipated Vacancy

Augusta , Maine , United States | Administrative & Office Support | Full-time

Apply by: May 12, 2024

Apply with Linkedin Apply

Department of Labor - Maine Unemployment Insurance CommissionJob Class Code:6556

Grade: 13 (Administrative Services)

Salary: $34,944 - $48,360

Location: Augusta Opening Date: April 26 2024Closing Date: May 12, 2024

This position supports the work of the Maine Unemployment Insurance Commission, a quasi-judicial appellate board. The position requires specific knowledge of certain legal terminology, procedures, and documents. Responsibilities require independent decision-making on appropriate processes to follow, information to process, and actions to take in accordance with procedures.

Primary responsibilities include:

• Create spreadsheets and perform data management

• Create and use varied correspondence formats and compose standard business correspondence

• Proofread and edit complex and technical records, letters, memos, reports, contracts and/or documents

• Type agendas, maintain calendars and schedules

• Correspond with the public to receive/supply information

• Query for data via telephone and computer

• Gather and compile information for reports

• Monitor, requisition, and purchase supplies

Skills or knowledge required:

• Knowledge of spelling, punctuation, grammar, and business English

• Ability to operate modern standard office equipment

• Ability to create and use varied correspondence formats and compose standard business correspondence

• Ability to proofread and/or edit complex and technical documents

• Ability to gather and compile information

• Ability to work with timelines and schedules

• Ability to communicate effectively

• Ability to resolve problems

• Ability to exercise good judgement in appraising situations and making decisions/recommendations

Minimum qualifications:

Training, education, or experience in office and administrative support work that demonstrates 1) competency in applying a general knowledge of the principles and practices of office processes and administrative functions to perform routine secretarial support tasks, and 2) the ability to use independent decision-making on the appropriate processes to follow, information to process and actions to take in accordance with standard procedures.

Contact information:

Questions about this position should be directed to Edmund (Ned) McCann at Edmund.j.mccann@maine.govor (207) 623-6794

Application Instructions:

Interested applicants need to apply online by selecting the "Apply for this opening" button along with uploading a cover letter, current resume, and copies of any transcripts or certifications you wish to have considered while evaluating your application. In order for us to properly determine if you meet the minimum qualifications for any posting, you must be sure your resume includes month and year for any experience listed along with the duties and responsibilities associated with each particular time period. Any experience that was not full-time employment should be identified as such.

If you require a paper application, please download and print one here https://www.maine.gov/bhr/state-jobs/application-process or contact our office at 207-623-6700. Paper applications for this posting should be submitted along with cover letter and resume before the closing date to Security & Employment Service Center, 45 Commerce Drive, Augusta, ME 04330 or faxed to 207-287-2018. Be sure title of the job you are applying for is included. Applications cannot be accepted after the posting closing date.

Benefits of working for the State of Maine:

No matter where you work across Maine state government, you find employees who embody our state motto—"Dirigo" or "I lead"—as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including:

• Work-Life Fit – Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.

• Health Insurance Coverage – The State of Maine pays 85%-100% of employee-only premiums ($10,523.28-$12,380.40 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State.

• Dental Insurance – The State of Maine pays 100% of employee-only dental premiums ($350.40 annual value).

• Retirement Plan – The State contributes the equivalent of 13.41% of the employee's pay towards the Maine Public Employees Retirement System (MainePERS) for MSEA, or 18.21% for Confidential employees.

State employees are eligible for anextensive and highly competitive benefits package (https://www.maine.gov/bhr/state-jobs/compensation-benefits) , covering many aspects of wellness. Learn about additional wellness benefits for State employees from theOffice of Employee Health and Wellness (https://www.maine.gov/bhr/oeh/) .

Note: Benefits may vary somewhat according to specific collective bargaining agreements and are prorated for part-time employment.

There's a job and then there's purposeful, transformative work. Our aim is to create a workplace where you can learn, grow, and continuously refine your skills. Applicants demonstrate job requirements in differing ways, and we appreciate that many skills and backgrounds can make people successful in this role.

As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics.

If you’re looking for a great next step, and want to feel good about what you do, we’d love to hear from you. Please note reasonable accommodations are provided to qualified individuals with disabilities upon request.

Thinking about applying?

Research shows that people from historically excluded communities tend to apply to jobs only when they check every box in the posting. If you’re currently reading this and hesitating to apply for that reason, we encourage you to go for it! Let us know how your lived experience and passion set you apart.