Admin Assistant II

Requisition ID: 4818

Location:

Atlanta, GA, US, 30328

Department: Administration

Travel: Up to 25%

If you are a GPI employee, please click the Employee Login before applying. (https://graphicpact2test.valhalla55.stage.jobs2web.com/)

At Graphic Packaging International, we produce the paper cup that held your coffee this morning, the basket that transported those bottles of craft beer you enjoyed last weekend, and the microwave tray that heated your gourmet meal last night. We’re one of the largest manufacturers of paperboard and paper-based packaging for some of the world’s most recognized brands of food, beverage, foodservice, household, personal care and pet products. Headquartered in Atlanta, Georgia, we are collaborative, diverse, innovative individuals who create inspired packaging while giving back to our communities.

With over 25,000 employees working in more than 130 locations worldwide, we strive to be environmentally responsible in our industry and in the communities where we operate. We are committed to workplace diversity and offer compensation and benefits programs that are among the industry’s best to reward the talented people who make our company successful.

If this sounds like something you would like to be a part of, we’d love to hear from you.

A World of Difference. Made Possible.

MISSION / SUMMARY:

General responsibilities of anAdministrative Assistantinclude handling office tasks and administrative duties, such as directing communications between colleagues and customers, calendar management, organizing schedules and events or meetings (including audio & visual and meals), booking travel, completing T&E reports, managing files, entering data and processing invoices. Various other tasks are frequently assigned by their managers.

This position supports the following functional leaders: SVP & Chief Audit, Risk & Compliance Officer, SVP & Treasurer, VP of Tax & VP and Corporate Controller, VP, Finance Americas, and their respective team members.

RESPONSIBILITIES:

• Calendar Management

• Travel Arrangements & Planning (International & Domestic)

• Local Transportation Scheduling (Limo & Sprinter Schedule)

• T&E Expense Reports

• Meeting Planning & Event Host

• Material Preparation & Printing (Letters, PowerPoints, etc.)

• Meal Coordination

• Invoice Processing / Check Requests/Create Purchase Requisitions and Managing Purchase Orders.

• Vendor Contract Processing – must be capable of reading contracts well enough to extract information to enter into Zycus.

• Vendor management – Onboarding/Change Management/Payment management

• Manage Star Awards program functions.

• Audit Board Administrator – Includes completing ServiceNow requests.

• Sort and distribute incoming mail within the functions the position supports.

• Manage offsite file storage.

• Order office supplies and charge back to respective cost centers.

• Pull financial reports from SAP.

• Process wire transfer requests for invoices in foreign currencies.

• Mail packages via FedEx on rare occasions, packages are taken to the post office.

• Complete ServiceNow request for equipment/system access for new hires.

• Other projects/work as assigned.

BACKGROUND / EXPERIENCE:

• Demonstrated experience as a proactive executive partner in a face paced work environment.

EDUCATION / KNOWLEDGE:

• Four-year degree preferred or equivalent combination of education and experience.

• Compensatory closely related work experience required in lieu of degree.

SKILLS:

• Office management and coordination

• Microsoft O365 Suite (MS Team, PowerPoint, Word, Excel, and Outlook)

• Event planning

• Project management

• Customer relationship management

• Effective gatekeeper and liaison

• Must be skilled at multi-tasking.

• Proactively develop solutions.

• Deliver timely results.

• Knowledge of SAP

• Knowledge of Contract processing systems; we use ZYCUS.

• Knowledge of Vendor Onboarding systems; we use HICX.

• Knowledge of AP Invoicing system; we use ESKER.

SCHEDULE DEMANDS:

• General schedule is an 8-hour M-F assignment, however, must be willing to work alternate schedules occasionally which may include early mornings, nights, and/or weekends and be punctual while doing so.

• Hybrid work schedule (office/virtual) available upon successful completion of training.

• Occasional overnight travel to include flying, driving, riding or by rail.

Pay Range: $53,235.00 - $66,570.00

Graphic Packaging is an Equal Opportunity Employer. All candidates will be evaluated on the basis of their qualifications for the job in question. We do not base our employment decision on an employee's or applicant's race, color, religion, age, gender or sex (including pregnancy), national origin, ancestry, marital status, sexual orientation, gender identity, genetic identity, genetic information, disability, veteran/military status or any other basis prohibited by local, state, or federal law.Click here to view the Poster, EEO is the Law. (http://performancemanager4.successfactors.com/Graphicpkg/SF_eeo_is_the_law_federal_poster.pdf)

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Nearest Major Market: Atlanta