HANAC, Inc. – originally founded by George Douris as the Hellenic American Neighborhood Action Committee – is a New York City-based multi-faceted social services organization. The organization was founded in 1972 to serve the needs of vulnerable populations throughout New York City.  

We are seeking a dedicated and detail-oriented Facilities Coordinator to join our team. The ideal candidate will oversee various aspects of property management, security policies, and building operations to ensure a safe and efficient environment.

Essential Functions and Responsibilities:

• Update Fire Safety and Security Guard policy and procedure manuals.

• Assist in tracking and implementing security policies and procedures.

• Ensure all necessary signage for security and fire safety is posted in buildings.

• Issue and manage signs for properties including no public smoking, no e-bike storage, lithium battery charging restrictions, fire safety routes, and more.

• Improve key security measures for apartments and community areas.

• Communicate updated policies and procedures to staff, including new hires.

• Foster a strong communication environment among staff.

• Manage building inventory, office supplies, and materials.

• Conduct building site visits to ensure compliance with safety procedures and proper signage.

• Coordinate facilities activities, work direction, and support systems.

• Provide administrative support to security staff.

• Manage Yardi tenant charges and work orders, and maintain accurate records.

• Collect and compile weekly and monthly facilities and building operations reports.

• Oversee security guard schedules and ensure adequate coverage.

• Maintain organized security guard files and information.

• Represent the security department in meetings to facilitate communication.

• Process payroll summaries for security and maintenance staff.

• Manage the standby list for last-minute call-outs and submit resumes for new candidates.

• Report weekly on excessive callouts, no-shows, and staff issues.

• Coordinate fire safety and incident report training for security staff.

• Maintain updated security training certificates.

• Process onboarding requirements for new hires.

• Conduct annual evaluations for security guards.

• Assist front desk with emergency calls, door management, and resident inquiries.

• Collect and deposit rent payments as needed.

• Hold weekly meetings with the Director to review assignments and address concerns.

  Qualifications:

• Associates with 3+ years of experience, or High School Diploma/GED with a minimum of 5+ years of administrative and project management experience.

• Excellent organizational, interpersonal, verbal, and written communication skills.

• Strong organizational and prioritization abilities.

• Ability to work effectively both individually and as part of a team.

• Capable of multi-tasking and adapting to changing priorities.

• Proficiency with Microsoft Office Suite, particularly Word, Excel, and Outlook.

• MUST, be available evening and weekends

  Job Type: Full-time

  Pay: $40,000.00 - $42,000.00 per year

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