About This Role

Who We Are :

• CAE Vision: Our vision is to be the worldwide partner of choice in defense and security, civil aviation, and healthcare by revolutionizing our customers’ training and critical operations with digitally immersive solutions to elevate safety, efficiency and readiness.

• CAE Defense & Security Mission: CAE's Defense and Security business unit focuses on helping prepare military customers to develop and maintain the highest levels of mission readiness.

• CAE Values: Empowerment, Innovation, Excellence, Integrity and OneCAE make us who we are and we strive to make a difference in the world while helping each other succeed.

  What We Have to Offer :

• Comprehensive and competitive benefits package and flexibility that promotes work-life balance

• A work environment where all employees are valued, respected and safe

• Freedom to succeed by enabling team members to deliver, take initiatives and make decisions

• Recognition, professional development, advancement and having fun!

  Summary

  ​ ​ Position requires the IT Asset & Licensing Administrator to manage IT software entitlements, compliance and renewals for software and hardware assets utilized throughout the company. Manage software and hardware asset lifecycle to minimize risks and control costs. Perform software licensing audits at the request of software publishers . Represent IT in process improvement review (PIR), identifying areas for efficiency improvements and operational cost savings. ​

  Essential Duties and Responsibilities  

  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  

• Build and maintain the software asset profile for software licenses assigned to individual users, mobile devices, laptops/ workstations and servers.

• Responsible for oversight of software license compliance and licensing life cycles with understanding of different licensing types/methods.

• Responsible for Support/Interface with vendors for recurring IT infrastructure invoices and vendors

• Engage in detailed data analysis/research to validate licensing compliance, user license entitlements to ensure overall company software compliance and minimizing licensing costs.

• Collaborate with colleagues to ensure that customers software and hardware needs are met.

• Must be focused on customer needs and deadlines to prevent service issues from occurring

• Document issue resolution using the service desk ticketing system.

• Ensure that the maintenance, support, and upgrade protection renewals are managed in advance of their expiration

• Reviews and negotiates pricing with vendors and service providers.

• Perform secondary coverage duties related to IT procurement and other duties related to IT Asset , Maintenance & Procurement Coordinator .

• Respond to and complete IT licensing audits in timely fashion

• Identify issues with existing assets and license processes and procedures and take corrective action

• Work closely with IT Security, Network and Systems, Applications , Customer Service and BSA teams to ensure proposed or purchased software meets business requirements

• Improve processes and tools associated with asset lifecycle management to minimize risk and cost to organization

  Qualifications and Education Requirements  

  To perform this job successfully, an individual must be able to perform each essential duty satisfactorily . The requirements listed below are representative of the knowledge, skill, and/or ability required . Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Bachelor's degree in B usiness or IT technical/management or AA with 2 years’ experience or 4 years’ equivalent related experience with extended knowledge in software/asset licensing, compliance and tracking.

• Strong understanding of IT systems and applications .

• Maintain strong vendor relationships

• Knowledge of software asset management processes including software licensing, compliance practices and software contracts.

• Ability to reason, plan, direct, and evaluate situations to make appropriate recommendations for the procurement of suggested pro ducts

• Must display tact and self-discipline necessary to interface effectively with coworkers, customers, vendors, and all levels of management build culture of trust.

• Ability to manage multiple tasks, while effectively focusing on priority issues while staying within service level agreement targets.

• Setting high standards of performance for self and others; assuming responsibility and accountability for successfully completing assignments or tasks

  Preferred Skills

• Knowledge of ERP business systems to facilitate procurement process.

• Excellent customer service skills.

• Proficient in Microsoft Office Suite with strong Outlook and Excel skills

• Ability to create, document, and follow processes and procedures.

  Security Responsibilities  

  Must comply  with all company security and data protection / usage policies and procedures.  Personally responsible for proper marking and handling of all information and materials, in any form. Shall not divulge any information, or afford access, to other employees not having a need-to-know. Shall not divulge information outside company without management approval.  All government and proprietary information will be accessed and stored electronically on company provided resources.   

•  Incumbent must be eligible for DoD Personal Security Clearance.  

  Due to U.S. Government contract requirements, only U.S. citizens are eligible for this role. 

  Work Environment  

• This job operates in a professional office environment.

• This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.  

• Must be able to work in confined spaces for long periods .

• Hybrid work schedule may be available

  Physical Demands  

  The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.   

• Must have the ability to work overtime as necessary.

• Must be able to sit and operate a personal computer for long periods .

   

  Other Duties  

  Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for their job. Duties, responsibilities, and activities may change at any time with or without notice.  

  CAE USA Inc. is an EOE/AA employer and gives consideration for employment to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you’d like more information about your EEO rights as an applicant under the law, please click here Know Your Rights: Workplace Discrimination is Illegal (https://www.eeoc.gov/sites/default/files/2022-10/EEOC_KnowYourRights_screen_reader_10_20.pdf) .  

  PAY TRANSPARENCY NONDISCRIMINATION PROVISION The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.  

Position Type

Regular

CAE thanks all applicants for their interest. However, only those whose background and experience match the requirements of the role will be contacted.

Equal Opportunity Employer

CAE is an equal-opportunity employer committed to diversity, equity, and inclusion. As "One CAE," we take affirmative action to ensure equal opportunity for all applicants regardless of race, nationality, colour, religion, sex, gender identity and expression, sexual orientation, disability, neurodiversity, Veteran status, age, or other legally protected characteristics.

If you don't see yourself fully reflected in every job requirement listed in the job posting, we still encourage you to reach out and apply. At CAE, everyone is welcome to contribute to our success. If reasonable accommodation is needed to participate in the job application or interview process, please get in touch with us at rh-hr@cae.com .