Job Information
The University of Texas at Arlington Executive Assistant to the Dean of Liberal Arts in Arlington, Texas
Executive Assistant to the Dean of Liberal Arts
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Please see Special Instructions for more details.
Applicants must include in their online resume the following information: 1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: school name, degree type, and major.
Posting Details
Position Information
Posting Number S05568P
Position Title Executive Assistant to the Dean of Liberal Arts
Department Liberal Arts
Location Arlington
Job Family Administrative Support
Position Status Full-time
Work Hours Standard
Work Schedule
Monday – Friday, 8 a.m. – 5 p.m.
Open to External and Internal
Salary Salary is commensurate based on qualifications and relevant experience up to $73,000.
Duration Funding expected to continue
Pay Basis Monthly
Benefits Eligible Yes
Benefits at UTA
We are proud to offer a comprehensive benefits package to all our employees at the University.
To help you understand the full value of these benefits, we have created a tool that calculates the total worth of your compensation package. This tool takes into account all of the benefits that you are eligible for, including health insurance, retirement plans, and paid time off. To access this tool and learn more about the total value of your benefits, please click on the following link:
https://resources.uta.edu/hr/services/records/compensation-tools.php
University Information
The University of Texas at Arlington is located in the heart of the Dallas-Fort Worth-Arlington metroplex, a vibrant and diverse metropolitan area that is home to over 7 million people, one of the fastest-growing tech economies in the United States, and a wide array of arts, entertainment, and cultural activities. UTA is a comprehensive teaching, research, and public service institution dedicated to the advancement of knowledge through scholarship and creative work. The University is committed to providing access and ensuring student success, and to a culture of innovation, entrepreneurship, and commercialization of discoveries by our community of scholars. With an enrollment of more than 40,000 students, UTA is the second largest in the University of Texas System. As a result of its combination of rigorous academics and innovative research, UTA is designated as a Carnegie R-1 “Very High Research Activity” institution. UTA ranks No. 4 nationally in Military Times’ annual “Best for Vets: Colleges” list and is among the top 30 performers nationwide for promoting social mobility of its graduates (U.S. News & World Report, 2023). UTA is designated by the U.S. Department of Education as both a Hispanic-Serving Institution (HSI) and an Asian American and Native American Pacific Islander-Serving Institution (AANAPISI), and it has one of the top 5 most ethnically diverse undergraduate student bodies in the United States (U.S. News & World Report, 2023). Its approximately 270,000 alumni, including some who occupy leadership positions at many of the 24 Fortune 500 companies headquartered in North Texas, contribute to UTA’s $22.2 billion annual economic impact on Texas.
Furthermore, UTA is poised to experience widespread growth in the near future. The university recently launched the first phase of its RISE 100 initiative aimed at recruiting 100 new tenure-system faculty to amplify research standing and position UTA as a leader in key scholarly areas; more details are available at https://www.uta.edu/administration/president/strategic-plan/rise100 . The successful candidate for this position will have the opportunity to join UTA during an exciting period of growth and contribute as the university broadens its impact.
Job Summary
The College of Liberal Arts Executive Assistant to the Dean provides a wide range of complex, front-line customer service-oriented administrative services to support the Dean and the Office of the Dean. They perform the duties of this position with little or no direction within a clear framework of accountability and exercise substantial personal responsibility and accountability to deliver results. Fully aware of the Dean’s schedule and priorities, including travel commitments and speaking engagements, they are alert to potential scheduling conflicts and priorities and comfortable making rapid changes to arrangements. They have an exceptional ability to manage complex situations as they arise, while maintaining utmost confidentiality of Faculty records and discussions. They lead administrative staff within the Dean’s office and provide administrative support of faculty appointments, tenure and promotion procedures and the annual performance review and salary increase processes. They serve as coordinator for the Curriculum Committee and other activities on the Dean’s behalf and liaise with senior management across the college and university leadership, and the community, including donors, and local, national, and international visitors, government offices, and local communities’ organizations.
Essential Duties and Responsibilities
Manage and coordinate the Dean’s calendar, arrange travel schedule meetings, take minutes.
Answer calls and welcome visitors, make appointments, provide information when appropriate and act as liaison for the Dean.
Maintain and reconcile budget/financial statements and personnel transactions, requisitions, Pro Cards, inventory and asset management, Dean’s office staff vacation and sick leave, annual space inventory and key audit according to established policies and deadlines.
Track and process faculty reviews in Digital Measures.
Manage project & event deadlines and communications for the department.
Coordinate catering, meeting logistics and agendas for events, staff meetings and luncheons.
Compose briefings and correspondence. Proofread documents for review and/or official signature.
Handle confidential and sensitive materials and conduct related research as necessary
Manages inquiries directed to the executive; determines the proper course of action and collaborates with the appropriate individual(s) to formulate the responses.
Retain files according to records retention policy.
Order supplies and office equipment. Submit maintenance/help desk requests as needed.
May submit forms for various employee actions.
Performs other duties assigned.
Minimum Qualifications
Associate degree with a minimum of five (5) years increasingly responsible administrative experience or an equivalent combination of education and experience.
Supervisory experience.
Preferred Qualifications
Bachelor’s degree or equivalent with five (5) or more years of increasingly responsible administrative experience.
Experience in higher education, PeopleSoft, and/or UT Systems applications.
Knowledge, Skills and Abilities
Knowledge of digital tools.
Demonstrated financial understanding of budget management.
Proven administrative and Microsoft Office skills
must be highly proficient in 365 apps including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.
Excellent oral and written communication skills.
Ability to multitask, organize, prioritize and work with initiative both independently and within a team environment.
Attention to details, decision-making and problem-solving skills.
Ability to maintain a high degree of confidentiality.
Other Requirements
Working Conditions
Special Conditions for Eligibility
CBC Requirement
It is the policy of The University of Texas at Arlington to conduct a criminal background check on any applicant who is under final consideration for employment with the University.
EEO Statement
It is the policy of The University of Texas at Arlington (UTA or The University) to provide an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of race, color, national origin, religion, age, sex, sexual orientation, pregnancy, disability, genetic information, and/or veteran status. The University also prohibits discrimination on the basis of gender identity, and gender expression. Retaliation against persons who oppose a discriminatory practice, file a charge of discrimination, or testify for, assist in, or participate in an investigative proceeding relating to discrimination is prohibited. Constitutionally-protected expression will not be considered discrimination or harassment under this policy. It is the responsibility of all departments, employees, and students to ensure the University’s compliance with this policy.
ADA Accommodations
The University of Texas at Arlington is committed to providing reasonable accommodation to individuals with disabilities. If you require reasonable accommodation in completing this application, interviewing or otherwise participating in the employee selection process, please direct your inquiries to 817-272-5554 or email ADADocs@uta.edu .
Posting Detail Information
Number of Vacancies 1
Open Until Filled
Minimum Number of References Required 3
Maximum Number of References Accepted 3
Special Instructions to Applicants
Applicants must include in their online resume the following information: 1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: school name, degree type, and major.
Requirement Questions
Required fields are indicated with an asterisk (*).
*What is the highest level of education attained?
GED
High School Diploma
Associate's Degree
Bachelor's Degree
Master's Degree
PhD or equivalent
*How many years of professional experience do you have in the related field?
None/less than 2 years
2 to 3 years
4 to 5 years
6 years or more
*How many years of experience do you have working in an academic environment?
None/less than 2 years
2 to 3 years
4 to 5 years
6 years or more
*What is your skill level using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, etc)?
No skills/Basic
Intermediate
Advanced
Proficient
Documents Needed To Apply
Required Documents
Resume or CV
Cover/Interest Letter
Optional Documents
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