Administrative Assistant II

Salary

$18.85 - $30.99 Hourly

Location

Anne Arundel County

Job Type

Part Time

Job Number

4837-MVA-OD-06/24

Department

Motor Vehicle Administration

Opening Date

06/13/2024

Closing Date

6/27/2024 11:59 PM Eastern

• Description

• Benefits

• Questions

Description

Administrative Assistant II (Grade 10)

Open Recruitment

The Maryland Department of Transportation Motor Vehicle Administration (MDOT MVA) Office of Human Resources and Organizational Development is looking for a team member with creative ideas and premier customer service.

The Administrative Assistant will support the Organizational Development team to ensure the smooth operation of training programs, classes, training room logistics, record keeping and Learning Management System (LMS) management.

Responsibilities included but not limited to the following:

• Serving as point of contact for training participants, answering queries via phone, email, or in-person

• Preparing, organizing, and maintaing training materials, including handouts, manuals, and electronic resources

• Assisting with the setup for virtual an in-person training environment by ensuring all necessary technology and materials are in place

• Assisting participants with accessing and navigating the LMS, including troubleshooting common issues

• Updating rosters in Learning Management System (LMS) by adding new participants, removing those who are no longer attending

• Serving as a backup to the Front Desk associate as needed

The current vacancy exists at the MVA Office of Organizational Development in Glen Burnie, MD (Anne Arundel).

MDOT offers a generous and competitive benefits package. You can learn about our amazing benefits here: MDOT Benefits

Qualifications

MINIMUM QUALIFICATIONS:

EDUCATION: Graduation from a standard high school or possession of a high school equivalency certificate.

EXPERIENCE: Three (3) years of secretarial or clerical* work experience involving typing or stenographic duties. *Two (2) year's experience working in Human Resources or training environment.

*Selective Qualification recruitments are utilized when the position requires specific or

additional bona fide occupational qualifications (knowledge, skill, or ability). No substitution is allowed for a selective qualification.

Please note that secretarial/clerical work must be the primary function of the job to be considered as qualifying experience.

*Secretarial work is defined as work that consists of supporting/assisting one or more employees, or unit/department. Clerical work is defined as work that involves conducting general office duties.

NOTES:

1. Applicants may substitute additional secretarial or clerical experience on a year for year basis for the required education.

2. Applicants may substitute an AA degree with a major in Secretarial Science from an accredited college for up to two years of the required experience.

3. U.S. Armed Forces military service experience as defined under the Minimum Qualifications may be substituted for the required education and experience on a year-for-year basis.

Licenses & Certifications

None.

Additional Information

To Apply:

Submit a DTS-1 application online at: http://agency.governmentjobs.com/mdotmd . The application must be complete at the time of submission and must clearly describe the required work experience. Dates (month and year) must be stated. Vague descriptions of experience will not be considered. Please include all relevant experience on your application. This includes, but is not limited to, full or part time, volunteer, military, acting capacity, or any other experience that is relevant to the position you are applying for. Description of duties that state, "see resume" will negatively impact consideration for this position. Applicants will not be contacted for additional information. Only applicants considered for this position will be contacted. Applications submitted online must be received by 11:59 PM if a closing date is noted. If you have general questions regarding employment opportunities with the Motor Vehicle Administration (MVA), please call 410-787-7719.

Applicants who have education obtained outside of the U.S. will be required to provide proof of the equivalent U.S. education as determined by a foreign credential evaluation service, such as the National Association of Credential Evaluation Services (http://www.naces.org ) or World Education Services: International Credential Evaluation (https://www.wes.org/).

The MVA is not sponsoring new employees in application of the H-1B Visa or providing an extension of an existing H-1BVisa at this time due to budgetary constraints. All applicants must be legally authorized to work in the United States under the Immigration Reform and Control Act of 1986. Federal regulations prohibit H1B Visa candidates from paying sponsorship fees, all sponsorship fees must be assumed by the potential employer.

The MVA is an equal opportunity employer. The MVA does not discriminate based on age, ancestry, color, creed, gender identity or expression, genetic information, marital status, mental or physical disability, national origin, race, religious affiliation, belief or opinion, sex, or

sexual orientation.

The incumbent in this position is not a member of a covered bargaining unit.

The State of Maryland is dedicated to a drug-free workplace, and as a result, employees are subject to the State's Substance Abuse Policy to include possible drug testing. Reasonable accommodations will be provided upon request.

The selected candidate may be subject to background and reference checks. A conviction is not an automatic disqualification to employment. Erroneous, misleading, or fraudulent information on an application is sufficient grounds for rejection from the hiring process, withdrawal of an offer for employment or immediate discharge.

Relay Service: 1-800-201-7165 TTY: 1-800-492-4575 EEO/AA Employer

Issued: 06/13/2024

Come join the Maryland Department of Transportation Team! We offer more than just a paycheck!!!! We offer healthcare, dental, long term disability, flexible work schedules, and so much more. Read all about our fabulous benefits in detail by visiting:

https://www.mdot.maryland.gov/tso/pages/index.aspx?pageid=152

Don't miss out on a great opportunity for a challenging career along with fabulous benefits!

*Benefits are offered to all full-time, part-time permanent and contractual (partially subsidized) employees. Temporary employees do not receive benefits.

01

Below are a series of job duties; please choose the most appropriate response for each. Your responses may relate to your current employment, or it may relate to previous jobs you have held. Your responses should relate to the job duty information you provided in your application. Be sure to provide honest and accurate answers; failure to do so can result in discontinuation from the recruitment and testing process. Please check below to acknowledge that you have read and understand this statement.

• I have read the above instructions and statement

  02

  Maintains important or confidential records/forms, such as work schedule/leave, financial documents, etc.

• I perform this job duty on a frequent and regular basis

• I occasionally perform this job duty

• I rarely perform this job duty

• I do not perform this job duty

  03

  Assists in the preparation of budgets

• I perform this job duty on a frequent and regular basis

• I occasionally perform this job duty

• I rarely perform this job duty

• I do not perform this job duty

  04

  Attends meetings to record minutes

• I perform this job duty on a frequent and regular basis

• I occasionally perform this job duty

• I rarely perform this job duty

• I do not perform this job duty

  05

  Examines reports and/or correspondence to determine accuracy and completeness

• I perform this job duty on a frequent and regular basis

• I occasionally perform this job duty

• I rarely perform this job duty

• I do not perform this job duty

  06

  Gathers materials from a variety of sources for articles, reports, and/or speeches

• I perform this job duty on a frequent and regular basis

• I occasionally perform this job duty

• I rarely perform this job duty

• I do not perform this job duty

  07

  Make copies of correspondence or other printed material

• I perform this job duty on a frequent and regular basis

• I occasionally perform this job duty

• I rarely perform this job duty

• I do not perform this job duty

  08

  Opens, sorts, and reads incoming correspondence

• I perform this job duty on a frequent and regular basis

• I occasionally perform this job duty

• I rarely perform this job duty

• I do not perform this job duty

  09

  Orders office supplies/creates purchasing requests for a department/unit

• I perform this job duty on a frequent and regular basis

• I occasionally perform this job duty

• I rarely perform this job duty

• I do not perform this job duty

  10

  Prepares statistical records and reports, such as expense accounts, budget tracking, etc.

• I perform this job duty on a frequent and regular basis

• I occasionally perform this job duty

• I rarely perform this job duty

• I do not perform this job duty

  11

  Reads reports and summarizes information to facilitate review by supervisor/manager

• I perform this job duty on a frequent and regular basis

• I occasionally perform this job duty

• I rarely perform this job duty

• I do not perform this job duty

  12

  Composes correspondence relating to routine subject matters

• I perform this job duty on a frequent and regular basis

• I occasionally perform this job duty

• I rarely perform this job duty

• I do not perform this job duty

  13

  Regularly handles customers issues by telephone, email, mail, and/or in person

• I perform this job duty on a frequent and regular basis

• I occasionally perform this job duty

• I rarely perform this job duty

• I do not perform this job duty

  14

  Creates statements, tables, forms, and other such documents from a corrected copy, rough draft, or oral detailed instructions

• I perform this job duty on a frequent and regular basis

• I occasionally perform this job duty

• I rarely perform this job duty

• I do not perform this job duty

  15

  Please list the employer(s) where these job duties were performed below (please type 'NA' if none of the duties were performed):

  16

  Do you possess two (2) year's experience working in Human Resources or training environment?

• Yes

• No

  17

  If you have indicated "Yes" to the question mentioned above, please provide the following: 1. Dates of employment (month and year); 2. Name of employer; and 3. Title of position. Your response to the question must be reflected on the application form in order to receive credit, you may list more than one position if necessary. If you answered "No", please type N/A.

  Required Question

Agency

Maryland Department of Transportation

Address

See Job Posting for Specific Address to Mail an Application ------------, Maryland, ------------

Phone

See Job Posting

Website

http://www.mdot.maryland.gov

Apply

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