Research Administrator Senior/Intermediate

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How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Job Summary

The Department of Obstetrics and Gynecology is seeking a post-award Research Administrator to join our rapidly growing grants management team. The successful candidate will have significant experience in direct post award financial management and analysis, strong attention to detail, and excellent organizational skills. This candidate will apply comprehensive knowledge of the sponsored project lifecycle and independently manage the post-award process, which includes reconciliation, internal and external financial reporting, and monitoring awards received.

We are looking for a candidate who thrives in a team environment, enjoys working closely with faculty, takes initiative, solves problems and excels at financial tracking. Ability to meet deadlines and efficiently multitask is a must.

Mission Statement

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

Responsibilities*

Grants Management

• Financial management of federal and non-federal grants, which includes NIH, government sponsored, foundation, clinical trials, and internal grants.

• Manages budgets and all other required forms for federal and non-federal grants.

• Assists with progress reports, close-out activities, and assist faculty with post award change requests, including re-budgeting and extensions.

• Analyze and categorize department funded research expenditures.

• Independently prepare sponsor reports and ensure all documents meet agency and University guidelines.

• Advise Principal Investigator on best practices to achieve effective post-award management (e.g., forecasting).

• Assemble materials for post-award compliance applications (e.g., human subjects, animals).

• Review complex sponsor guidelines and to accurately interpret solicitation requirements for application with University policies.

• Responsible for recognizing and/or interpreting complex agreement characteristics and manage them as needed (e.g., FAR clauses, industry restrictions, agreement acceptance requests).

• Analyze faculty effort and advise/educate faculty on distribution and funding sources based on clinical, academic, and research activities.

• Ensure appropriate payments are received through outside contracts.

• Review/Approve expense reports and advise administrative staff on best practices.

Financial

• Provide accounting support (e.g., journal entries, vouchers, non-pod's).

• Provide Principal Investigator with monitoring reconciliation of grants and contracts to ensure expenses are being paid according to contract.

• Prepare monthly and yearly budget projections and plans for management approval for a moderate number of project grants.

• Review and reconcile monthly activity resolving issues and reporting areas of concern.

• Create, maintain and reconcile detailed budgets and take corrective action when necessary.

• Review transactions and resolve issues that requires a more complex level of financial understanding such as cost-sharing and/or effort reporting knowledge.

• Develop complex project budget per sponsor requirements/guidelines.

• Create multi-year budgets for complex projects.

Administrative

• Review and approve expenditures for materials, equipment, support staff and travel.

• Assist in developing and implementing administrative procedures.

• Conduct studies of and prepare recommendations for the purchase of major equipment.

• Able to describe the deadline policy and purpose for Sponsors, ORSP, and units and how they relate.

Compliance

• Ensure compliance with all appropriate policies and procedures.

• Identify potential compliance-related issues and offer suggestions for handling before escalating.

• Participate in the development and implementation of departmental policies.

Required Qualifications*

Research Administrator Senior: Bachelor's degree or equivalent combination of education and work experience 5+ in research administration.

Research Administrator Intermediate Underfill: Bachelor's degree and 3 - 5 years of grant and contract experience or equivalent combination of education and experience.

• Bachelor's degree

• Able to work in a team environment and collaborate effectively with co-workers.

• Provide high levels of customer service in interactions.

• Organize and synthesize complex information and the ability to communicate complex financial matters.

• Demonstrated excellence in verbal and written communications.

• Ability to set priorities and manage competing deadlines.

• Candidates will need to be detail oriented and exhibit sound judgement, follow through to completion, and meet high work standards.

Desired Qualifications*

Familiarity with University of Michigan systems including M-Pathways, M-Reports, e-Recon, Business Objects, Tableau and other data sources to review and analyze financial activity is preferred.

Work Locations

This position can be hybrid or fully remote.

Modes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about thework modes (https://hr.umich.edu/working-u-m/my-employment/ways-we-work-resource-center/ways-we-work-implementation-group/modes-work) .

Underfill Statement

This position may be underfilled at a lower classification depending on the qualifications of the selected candidate.

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

Application Deadline

Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.

Job Detail

Job Opening ID

252480

Working Title

Research Administrator Senior/Intermediate

Job Title

Research Administrator Sr

Work Location

Ann Arbor Campus

Ann Arbor, MI

Modes of Work

Hybrid

Mobile/Remote

Full/Part Time

Full-Time

Regular/Temporary

Regular

FLSA Status

Exempt

Organizational Group

Medical School

Department

MM Obstetrics & Gynecology Dpt

Posting Begin/End Date

9/03/2024 - 9/10/2024

Career Interest

Research

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