Assistant to the Assistant Dean for Advancement (Onsite Position)

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How to Apply

A cover letter and resume are important submissions for the hiring team to get a sense of your experience and skill set. Submit both a cover letter and resume as one file.

The review of resumes will begin when the posting closes. Applicants selected for an interview will be contacted via email. The interview process will consist of an initial 30-45 minute screening interview and one or two additional interviews for select candidates. Additionally, samples of relevant work may be requested.

Job Summary

TheTaubman College of Architecture and Urban Planning (http://taubmancollege.umich.edu/) is hiring an assistant who will report to the assistant dean of advancement. You will provide confidential and responsible administrative support to the assistant dean, and anticipate and implement the administrative activities of the advancement team(our organizational chart (https://drive.google.com/file/d/1_qLuMmlTc4zbKiLs7HQ78cde38jccvJU/view?usp=sharing) ). Characteristic responsibilities may change over time to reflect the evolving priorities of the assistant dean. You possess excellent judgment and have effective written and oral communication skills.

This job is situated onsite in Ann Arbor and in-person work is expected five days a week, with a few offsite weeks throughout the academic year and an offsite period from mid-May to mid-August.

Responsibilities*

• Manage the assistant dean's schedule and provide support to achieve goals.

• Provide comprehensive meeting support to the assistant dean. Manage calendars, schedule meetings and coordinate event logistics.

• Prepare and proofread briefing notes, correspondence, agendas, meeting minutes, reports and other documents using correct grammar, punctuation, and spelling.

• Help with arrangements for the Dean's Advisory Board and high-level donor visits including drafting itineraries, scheduling meetings/appointments and arranging parking.

• Provide excellent project management for special projects that the assistant dean undertakes, including overall coordination and schedule for project plans, tracking and documentation.

• Perform independent research and prepare information for special projects including complex documents and spreadsheets. Prepare data visualization and presentations with PowerPoint and Excel.

• Initiate regular reports using Business Objects and Access databases, analyze data, and maintain accurate and current records including contact reports and individual development and stewardship plans in university's donor and alumni database (DART).

• Coordinate travel arrangements including trip itineraries; air, hotel and car reservations; and directions.

• Handle all aspects of P-Card reconciliation and expense reports for multiple members of the advancement team.

• Screen and route incoming calls for the assistant dean, and provide telephone coverage for others. Provide routine office support including mail distribution, filing, copying, scanning and fax.

• Provide additional support which includes assisting at college events, supporting regional donor events, coordinating briefing materials, and drafting/tracking gift agreements.

• Provide excellent service to visitors, donors, alumni, faculty and staff.

• Through collegial consultation and cooperation, demonstrate and be a model of collaboration across the university, while representing Taubman College values and its unique role at the University of Michigan.

Required Qualifications*

• Bachelor's degree or an equivalent combination of education and experience

• 5 years of progressive administrative support experience producing accurate work

• Excellent skills in Excel, PowerPoint, and Word as well as Google suite software, experience with database systems highly desired

• Ability to manage competing priorities and manage multiple assignments

• Strong problem solving and interpersonal skills

Modes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about thework modes (https://hr.umich.edu/working-u-m/my-employment/ways-we-work-resource-center/ways-we-work-implementation-group/modes-work) .

Additional Information

The salary range for this position is $60,000 - $70,000. Factors used to determine salary include experience, knowledge and skills for the position. You are encouraged to discuss salary questions to honor transparency throughout the recruiting process.

In addition to a career filled with purpose and opportunity, U-M offers a comprehensive benefits package to help you stay well, protect yourself and your family, and plan for a secure future. Benefits include generous time off; retirement plan with two-for-one matching contributions after the first year; many choices for comprehensive health insurance; life insurance; long-term disability coverage; and flexible spending accounts for healthcare and dependent care expenses.Learn more about U-M benefits. (https://hr.umich.edu/benefits-wellness)

Please note:

• Relocation assistance is not provided for this position.

• Authorization to work in the U.S. is a precondition of employment. Applicants will not be sponsored for work visas.

Commitment to Diversity, Equity, and Inclusion

Taubman College values a diverse group of students, faculty, staff, and administrators that includes people of different race and ethnicity, national origin, gender and gender expression, socioeconomic status, sexual orientation, religious commitment, age, and disability status. We aim to create a community of mutual respect and trust where everyone's backgrounds, identities, and views are represented without any threat of bias, harassment, intimidation, or discrimination.Learn more about our DEI efforts (https://taubmancollege.umich.edu/about/diversity-equity-inclusion) andthe shared values we have for our community. (https://taubmancollege.umich.edu/about/taubman-college-compact)

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.

Job Detail

Job Opening ID

254180

Working Title

Assistant to the Assistant Dean for Advancement (Onsite Position)

Job Title

Administrative Specialist

Work Location

Ann Arbor Campus

Ann Arbor, MI

Modes of Work

Hybrid

Full/Part Time

Full-Time

Regular/Temporary

Regular

FLSA Status

Exempt

Organizational Group

Coll Arch Urn Pln

Department

Taubman College Administration

Posting Begin/End Date

9/06/2024 - 9/22/2024

Salary

$60,000.00 - $70,000.00

Career Interest

Administration

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