WORK SCHEDULE: 8:00 a.m. - 4:30 p.m., (8-10 hours per week)

Incumbent serves as Secretary for the Extension Service Department, responsible for performing a variety of reception and secretarial functions.

DUTIES: Answers telephone and greets office visitors, providing information and assistance, taking messages, scheduling appointments and/or transferring/directing to appropriate individuals or Department. Receives and records payments or publications, and prepares receipts as required. Types various documents on computer, including correspondence, meeting notices and minutes and news articles. Assists in preparing and mailing monthly newsletters, including typing on computer, adding graphics, assembling pages and sorting for bulk mailing. Provides/distributes Department publications as requested, and assembles materials for lessons, meetings and workshops as needed. Maintains calendar of Department events, including meeting rooms/locations, dates and times. Provides reminders to Department personnel regarding deadlines and time-limited messages. Maintains and updates online data management systems on computer. Performs duties of Administrative Secretary in his/her absence or when needed. Performs related duties as assigned. Assists with promotion of Purdue Extension and corresponding programming, including but not limited to print materials, social media, and web presence.

RESPONSIBILITY: Incumbent performs a variety of reception and clerical duties with priorities determined primarily by supervisor. Work is periodically reviewed upon completion of specific duties for adherence to instructions/guidelines. Errors in incumbents work are usually prevented through prior instructions from supervisor and are detected through supervisory review. Undetected errors may result in inconvenience to other agencies and/or the public.