[The Office Coordinator will be the first point of contact for all visitors and general inquires. They are responsible for maintaining and supporting the administrative functions of the office in a positive, proactive manner. Other duties include providing data entry/accounting support.

[Essential Duties and Responsibilities: ]{arial",sans-serif"=""}]{arial",sans-serif"=""}

• Oversee and perform administrative duties in the office.
• Greeting and providing support to office visitors
• Answer incoming calls, maintain phone system
• Receive and sort incoming mail and deliveries and manage outgoing mail.
• Knowledge and tracking of employee whereabouts
• Clean and organize the front of office, kitchen, conference spaces and equipment
• Monitor and maintain office supplies inventory.
• Perform clerical and administrative tasks for office design staff.
• Coordinate with IT Provider and owners on acquisition, maintenance, and troubleshooting for all BDS technology (i.e. software, computers, phones, printers, etc.)
• Data entry and document editing as instructed
• Support travel logistics for staff.
• Maintain confidentiality of information pertaining to the company, clients, and personnel.
• Organize and schedule meetings and appointments.
• Maintain a safe, secure, and pleasant office environment.
• Support HR activities to maintain office policies as necessary.
• Assist with managing relationships with vendors, service providers, and landlord, ensuring that all items are properly invoiced.
• Perform, review, and analysis of special projects and keep the management properly informed.
• Assist with planning and executing company events throughout the year.
• Other duties as assigned.

[Accounting Support Duties:]{arial",sans-serif"=""}

• Entry of invoices, payments, and cash receipts in accounting database
• Reconciliation of bank and credit card statements
• Assist with project job costing, billing, and reporting
• Assist with scanning, filing, and organizing

[Minimum Required Education and Experience: ]{arial",sans-serif"=""}

• 5 years office administration experience
• High School or GED

[Required Licensure, Certification or Other Credentials ]{arial",sans-serif"=""}

Valid Drivers License

[Eligible to pursue Notary Certification < ]{arial",sans-serif"=""}