Position

Summary:

Under the direction of the Director of Operations, the Administrative Assistant provides administrative support to Akeela Leadership and other administrative departments as needed for regular daily operations.

Principle Duties and Responsibilities Include but Are Not Limited

To:

• Answer incoming phone calls, transfer to appropriate personnel, programs, or voice mail, greet visitors and take written messages.
• Sort, open and distribute incoming mail, faxes, and organize outgoing mail.
• Receive and receipt all monies mailed or delivered to Akeela.
• Prepare administrative and clinical department meetings including meeting agendas/minutes, trainings, food ordering, notifications/emails, electronic media upload and paper material packets as required.
• Maintain boardroom Teams and Outlook meeting calendars as well as Teams meeting links and setup/preparation of boardroom equipment for in-person and virtual attendees.
• Coordinate travel arrangements for clinical staff, with follow -up with the Director of Billing, and Finance Dept.
• Assist in coordinating employee appreciation and acknowledgment initiatives and company events.
• Conduct monthly inspections as required by licensing and accreditation organizations.
• Keep the general building clean and well maintained to ensure optimal safety of staff and visitors.
• Requisition training materials and office supplies as needed for , administration operations, clinical programs and special projects.
• Assist in maintaining and distributing clinical records according to Akeela Policy and Procedure, Joint Commission, and the Alaska Department of Behavioral Health.
• Thorough knowledge of standard office procedures, including business correspondence .
• Complete other duties as assigned in a timely and professional manner.

Essential Skills-Any Equivalent Combination of Knowledge, Skills, Abilities:

Must possess excellent professional telephone skills.

Computer literacy is a must, specifically MS Word, Excel and Outlook for Windows.

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