Description

We are looking for a dedicated Office Assistant to join our team in the utilities industry located in Anaheim, California. This involves answering a high volume of phone calls, scheduling appointments, maintaining accurate records, and processing both incoming and outgoing mail. Given the nature of the role, it offers a long-term contract employment opportunity.

Responsibilities:

• Answering and screening inquiries, taking messages, and scheduling appointments to ensure smooth operations.

• Typing and filing of forms, schedules, reports, and general correspondence.

• Accurately maintaining confidential records and composing routine correspondence.

• Assisting with the copying, collating, and binding of a variety of materials.

• Developing and managing standard office filing systems for efficient record storage and retrieval.

• Conducting research and compiling information for reports using computer programs and related software.

• Keeping records of unit purchases, budget accounts, and inventory, and requisitioning office supplies as needed.

• Tracking staff attendance and absences and compiling periodic reports for payroll purposes.

• Handling incoming and outgoing mail, including opening, date stamping, and distributing incoming mail.

• Maintaining and updating logs, lists, ledgers, and other unit records, ensuring accuracy.

• Managing calendars and scheduling appointments, meetings, room use, equipment use, and events.

Requirements

• Proficient in Microsoft Office 365

• Proficient in using CRM software

• Ability to provide accurate and timely answers to inquiries

• Experience in Answering Inbound Calls

• Competent in performing Clerical Duties

TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .