Job Requisition: REQ2923 Employment Type: Full-Time Shift: Days Hours Per Week: 40 hours

Hiring Range: $ 17.17- $22.32

The actual compensation for this position will be determined based on experience and other factors permitted by law.

Responsibilites:

• Presents a professional, welcoming first contact to all clients, vendors, staff, etc. – by phone, in person, and email.

• Keeps office equipment maintained

• General Office Support Functions:

• Provides general administrative support for meetings , conferences and speeches support: including arranging, follow up calls, maintaining office space schedules, securing food and supplies, copying + faxing , preparing agendas . Prepares meeting minutes & follow-up on action items

• Assists leaders in preparing committee reports, including maintaining or obtaining data needed by the various committees

• Tracks and helps manage calendars, and other duties as assigned

• Orders and manages supplies/tools and maintenance of storage areas

• Makes staff travel arrangements and expense tracking, program and stipend supplies, etc.

• Manages, tracks and files vendor information, insurance documentation, PO’s and invoices.

• Organizes and coordinates projects, conferences and other events

• Identifies and implements systems to streamline and gain efficiencies in work processes

• Participates in multidisciplinary meetings, committees, and projects addressing issues related to educational initiatives, conflict resolution, cost containment issues, implementation of new services/systems, and performance measures

• Establishes and maintains various filing and records management systems

• Reviews, proofreads, and edits documents prepared for the administrator’s or executive’s signature and as otherwise requested

  Additional Responsibilities:

  This position may serve in multiple additional roles. Other duties as assigned

Minimum Qualifications Licensure / Certification / Registration:

Education, Training & Experience:

• Associates degree and/or Graduate of a trade school preferred . Two years of administrative or facility experience required. Must be proficient in Microsoft Word, Excel, PowerPoint and Outlook. Must be able to speak, read, write and follow instructions in English.