Position Title:Mail Center Coordinator

Job Group:Merit

Required Minimum Qualifications:• One year experience as a mail clerk or in position comparable thereto; or Any combination of post high school clerical training or clerical experience which totals two years.

Preferred Qualifications:Experience in a production environment, ideally within the printing industry.

Experience in mailing or postal environment, preferably with bulk mail service.

Experience operating equipment, ideally related to print finishing or bindery.

Experience working in higher education.

Job Description:

Do you enjoy a dynamic work environment where every day brings new experiences? Are you looking for an opportunity with day shift, Monday-Friday work hours that also offers excellent benefits?

If so, Printing Services at Iowa State University is accepting applications for a Mail Center Coordinator position!

This position works within the finishing and bindery area of Printing Services, where equipment operation duties often overlap with other finishing and bindery operators. This individual will prepare mail lists, run inserting and addressing equipment, and sort and prepare finished materials to meet US postal specifications. The vast majority of mail is out-going only, mail is not received at this facility at this time.

Characteristic Duties and Responsibilities

• Process address lists for outgoing bulk mail.

• Prepare and submit all necessary reports and documents related to the postal process.

• Accurately maintain records related to jobs and postage documentation.

• Manage and monitor postage funds in various accounts, along with reconciling supplier invoices.

• Set-up, operate, maintain, and troubleshoot all equipment related to mail, along with assisting in print finishing and bindery duties as needed.

• Manage all day-to-day aspects of the mail center.

• Coordinate with external postal and shipping service providers, including review and input on related contracts.

• Consult with customers on postal and shipping services such as recommending the most cost-efficient services, explaining shipping/mailing policies and procedures, etc.

Knowledge, Skills, and Abilities

• Knowledge of institutional shipping and receiving procedures.

• Knowledge of postal regulations and reference sources.

• Skill in the operation of postal equipment such as scales and related machinery.

• Skill in using personal computers and online systems to access and verify data.

• Ability to convey oral and written instructions.

• Ability to recognize errors and check with appropriate source for clarification of problems.

• Ability to communicate effectively with staff, students, and the public.

• Ability to perform arithmetic computations.

• Ability to collect data, keep accurate records, and prepare reports.

• Ability to lead, train, and motivate employees.

The ideal candidate thrives in a dynamic, fast-paced environment and is comfortable standing for extended periods.

Hours are typically Monday-Friday 7:30am-4:00pm, with overtime required on an as-needed basis. Hours and schedule are subject to change, depending on the season and workload.

Candidates must be legally authorized to work in the U.S. on an on-going basis without sponsorship.

Appointment Type:Regular

Number of Months Employed Per Year:12 Month Work Period

Time Type:Full time

Pay Grade:07

Application Instructions:

To apply for this position, please click on “Apply” and complete the Employment Application. Please be prepared to enter or attach the following:1) Resume/Curriculum Vitae2) Letter of Application/Cover LetterIf you have questions regarding this application process, please email employment@iastate.edu or call 515-294-4800 or Toll Free: 1-877-477-7485.Why Choose ISU?Iowa State Employees enjoy comprehensive health and work-life benefits, including medical and dental; as well as:• Retirement benefits including defined benefit and defined contribution plans• Generous vacation, holiday and sick time and leave plans• Onsite childcare (Ames, Iowa)• Life insurance and long-term disability• Flexible Spending Accounts• Various voluntary benefits and discounts• Employee Assistance Program• Wellbeing program

Original Posting Date: February 24, 2025

Posting Close Date:March 5, 2025

Job Requisition Number:R16484

By focusing on the future and providing the best student experience possible, Iowa State attracts students and faculty who want to make a difference. With a comprehensive land-grant mission of education, research, extension and outreach, we produce scholars whose ideas change the world. And through Innovate at Iowa State , we provide innovative and entrepreneurial opportunities for students of all backgrounds. Located just 30 minutes north of Des Moines, the city of Ames was recently named one of the Top 10 cities in the U.S. for campus life and career opportunities.

Iowa State University is a welcoming, global, and culturally diverse community of students, faculty, and staff. Campus community members have a wide range of backgrounds and experiences and are committed to engaging with each other respectfully as outlined in the university's Principles of Community (https://www.iastate.edu/diversity-and-inclusion/principles-community) . Iowa State recognizes that diverse intellectual and philosophical perspectives are vital to innovation, critical thinking skills, and a dynamic academic community that fosters the land-grant ideals of putting science, technology, and human creativity to work.

All offers of employment, oral and written, are contingent upon the university’s verification of credentials and other information required by federal and state law, ISU policies/procedures, and may include the completion of a background check and/or a consumer credit check.

Iowa State University is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, genetic information, national origin, marital status, disability, or protected veteran status and will not be discriminated against. Inquiries can be directed to the Office of Equal Opportunity, 2680 Beardshear Hall, 515 Morrill Road, 515 294-7612, email eooffice@iastate.edu .

If you have questions about the application process please email employment@iastate.edu or call 515-294-4800 or Toll-Free at 1-877-477-7485 . Iowa State University provides reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should email employment@iastate.edu or call (515) 294-4800 or Toll-Free: (877) 477-7485 . TTY users are welcome to use the Iowa Relay Service number by dialing 7-1-1 or (800) 735-2942 .

General ISU compensation information can be found on the University Human Resources (https://www.hr.iastate.edu/careers/compensation) website. Please note that this is only a list of ranges and individuals will be paid commensurate with qualifications.