Job Title: Administrative Assistant

Job Description

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will be responsible for managing daily administrative tasks, ensuring smooth operations within the department, and providing excellent support to our team.

Responsibilities

• Answer phones and direct calls

• Staple and scan daily payable batches

• Type daily payables into log

• File open and paid invoices

• Pull check runs

• Print and sort invoice copies

• Scan and upload TE forms

• Scan and upload inventory copies

• Fill coffee supplies daily

• Order office supplies and plants

• Validate vendor statements

• Pull monthly reports

• Log monthly fuel invoices

• Log monthly cell phone invoices

• Perform any other tasks needed for the department

Essential Skills

• Phone etiquette

• Excel spreadsheet skills (entering, sorting, subtotaling data)

• Copying and scanning

• Filing

• PDF skills

Work Environment

This role is based in an office environment where you will sit in a cubicle behind the main reception area. The working hours are Monday to Friday, from 7:30 AM to 4:30 PM, with an hour lunch break. The dress code is business casual.

Pay and Benefits

The pay range for this position is $20.00 - $22.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision• Critical Illness, Accident, and Hospital• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available• Life Insurance (Voluntary Life & AD&D for the employee and dependents)• Short and long-term disability• Health Spending Account (HSA)• Transportation benefits• Employee Assistance Program• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Allentown,PA.

Application Deadline

This position is anticipated to close on Mar 14, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.