Purchasing Contract Manager

Job Description

Purpose & Scope:

The Contract Manager coordinates with stakeholders on processes, and procedures designed to maintain the efficiency of inventory and material flow throughout the health system. This role is responsible for establishing and monitoring performance metrics for individuals and the group. The Contract Manager is also responsible for vendor relationship management, as well as performance management, training, and developing buyers and receivers. The Contract Manager is responsible for reviewing all contract pricing exceptions and resolving with either the vendor or distributor. This role is responsible for reviewing and activating all relevant GPO contracts and Letter of Commitments (LOC’s) The Contract Manager is responsible for uploading into the ERP System (Lawson) all Vendor Agreements and Pricing Files. This role is responsible for reviewing volume reports to determine effective Purchasing Tier placement. This role is responsible for reviewing all upcoming expiring contracts or LOC’s and working to ensure timely renewal. Work in collaboration with the Director to maximize all GPO contracts Hospital wide. Independently strives to achieve contract compliance within the terms of authorized Group Purchasing Agreements. Chairs the Hospital's Value Analysis Committee. Uses appropriate business and analytical judgment to develop and implement viable strategies to acquire supplies in adequate quantities to meet the Hospital's needs. Reviews departmental requisitions for correctness and works with requesters to resolve discrepancies. Confers with supplier representatives to fulfill departmental requisitions. Monitors supplier backorders and expedites their delivery, making alternate arrangements when necessary. Assures purchasing compliance with Joint Commission, Virginia State, and other relevant standards, statutes, regulations and laws. Works proactively with suppliers to ensure the integrity and timely delivery of purchased goods and services. Independently maintains open and proactive communication with Hospital department heads and key personnel to monitor and enhance service.

Education:

Bachelor's degree in a related field or equivalent experience in materials management is required.

Experience:

Five years of healthcare purchasing/materials management experience is preferred.

Certification/Licensure:

None.