NY HELP Yes

Agency State Comptroller, Office of the

Title Director Financial Administration 5 (M-5), Item #00189

Occupational Category Financial, Accounting, Auditing

Salary Grade 665

Bargaining Unit M/C - Managerial/Confidential (Unrepresented)

Salary Range From $137457 to $173664 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 5%

Workweek Mon-Fri

Hours Per Week 37.50

Workday

From 9 AM

To 5 PM

Flextime allowed? Yes

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

County Albany

Street Address Office of the New York State Comptroller, Division of Human Resources

110 State Street

City Albany

State NY

Zip Code 12236

Minimum Qualifications One year of permanent service in a financial management, accounting, contract management, or budgeting position allocated to M-3 or higher.Transfer:For 52.6 transfer to a Director Financial Administration 5, M-5, you must have one year of permanent competitive, or 55-b/55-c service in an approved title for transfer allocated to an M-4 or above.To determine if your current Civil Service title is eligible for transfer to this title, visit the Career Mobility GOT-IT website: Career Mobility Office » GOT-IT (ny.gov) Appointments via transfer must not result in a second, consecutive transfer with an advancement of more than two S-grades or one M-grade. Provisional and/or Non-Competitive promotion (NCP) qualifications: You must be a qualified employee of the Office of the New York State Comptroller and have had one year of permanent service in a financial management, accounting, contract management, or budgeting position allocated to M-3 or higherProvisional and/or NCP notes: If the number of interested candidates who meet the promotional qualifications is three or less, the agency; at its discretion, may nominate one or more of the candidates for a noncompetitive promotion without further examination under the provisions of Section 52.7 of the Civil Service Law. If the number of interested candidates who meet the promotional qualifications is more than three, the agency; at its discretion, may nominate one or more of the candidates for a provisional promotion under the provisions of Section 65 of the Civil Service Law.

Duties Description • Direct Oversight and Management of Bureau Unitso Reporting to the Assistant Deputy Comptroller of the Division of Finance and Administration, the Director of Financial Administration 5 is responsible for managing the budgeting, expenditure control, finance and business administration activities of the Bureau in accordance with laws and regulations on behalf of the Office of the New York State Comptroller (OSC).o Manages a staff of approximately 50 employees across multiple teams/units.o Manages cross-functional enterprise projects in collaboration with Deputy Comptrollers, Assistant Deputy Comptrollers, Directors, program staff, other State agency representatives, and vendors.o Advises OSC senior management on budget and policy matters. o Sets agency fiscal policy, procedures, and internal controls for agency financial processes.o Represents OSC with external partners, such as the Division of Budget and legislative committees, on fiscal matters.o Reviews and advises on proposed or enacted legislative changes, Attorney General’s policies and opinions, the Division of Budget’s policies, and the Office of the State Comptroller’s Guide to Financial Operations. o Serves on OSC’s Enterprise Investment Board and various project Steering Committees.o Oversees the Annual Internal Control Certification required by the OSC’s Bureau of State Expenditures.• Budget Services Oversighto Directs the formulation of OSC’s State Operations budget request which includes General, Fiduciary, Internal Services, Special Revenue Fund, and Capital appropriations.o Manages the implementation and execution of OSC’s $567 million enacted All Funds budget.o Oversees maintenance and execution of OSC’s IT spending portfolio in collaboration with the Chief Information Officer. o Provides agency Division’s with research and analysis regarding current appropriations, spending plans, comprehensive budgetary projections and up-to-date fiscal spending.o Monitors and controls agency/division staffing levels and expenditures within fiscal constraints.o Prepares and presents agency spending plan options to the Comptroller and Executive Staff.• General State Charges Oversighto Oversees the auditing and payment processing related to judgements and settlements paid under the Public Officers Law, Court of Claims Litigation, taxes on State-owned lands, and state payments in lieu of taxes.o Collaborates with OSC’s Counsel’s Office to analyze and evaluate the appropriateness of all payments prior to execution.o Provides frequent expenditure reporting to the Division of Budget (DOB) and legislative fiscal committees. o Reviews tax records and consults with the Office of Real Property Tax Services to resolve inconsistencies in County tax payments and property assessment roles.• Procurement & Contractual Services Oversighto Oversees The Purchasing Unit which processes approximately 1,200 purchase orders annually. o Oversees The Contracts Unit which executed 96 contracts in 2023 and manages approximately 60 competitive procurements at any given time.o Collaborates with OSC’s Bureau of Contracts and Legal Services Division, and the Office of the Attorney General on all procurement and contractual matters.o Ensures that all procurements remain in compliance with State Finance Law and New York State Procurement Guidelines. o Develops procurement strategies to facilitate successful contractual engagements for agency initiatives. o Ensures that the development of Requests for Proposals, Invitations for Bids, Requests for Quotes, and discretionary purchases are based on defensible criteria. o Oversees the modernization of Procurement business tools to enable development of performance metrics and reporting to business units.• Travel & Accounts Payable Oversighto Ensures employees comply with NYS travel policies and the use of State issued travel cards. o Oversees the processing of timely travel reimbursement in accordance with NYS travel policies.o Ensures payments are made timely and late interest payments are minimized. • Minority and Women-Owned Business Enterprises (MWBE) and Service-Disabled Veteran-Owned Businesses (SDVOB) Oversighto Provides strategic oversight, supervision, and direction of the MWBE and SDVOB programs including compliance with applicable laws and guidance.o Directs the planning, development and implementation of MWBE & SDVOB program policies and procedures for promoting fair and open procurement pursuant to state law, and procurement tools to facilitate utilization of MWBEs and SDVOBs in purchasing and contracting activities.o Provides strategic oversight, supervision, and direction of program operations, including agency-specific annual goal setting, utilization, procurement categorization and determinations, contract compliance, enhanced program metrics, and outreach.o Ensures alignment of MWBE and SDVOB program policies and procedures with agency’s mission and strategic objectives.o Ensures mandatory reporting to ESDC-DMWBD and the Office of General Services is completed.o Oversees the development and efficacy of MWBE and SDVOB program outreach tools (i.e. promoting MWBE/SDVOB program with divisions, conferences, forums, expos, webinars, and website and brochure publications).• Outreach, Intake, and Policy Analyst Oversighto Provide oversight into the Contracts and Purchasing Teams intake process in development. o Evaluate processes, establish sustainable metrics, make informed recommendations, and implement process changes particularly with respect to Procurement activities.o Assist in the escalation process by overseeing outreach on procurement renewals. Managing expectations associated with new formal procurements. Assess the product/service against the market that it is being bid within.o Provide direction during complex contract negotiations and issue resolution.o Provide oversight of challenging scope issues in an effort to reach solutions with programs and vendors. o Oversee ongoing efforts to improve skills and communicate Bureau mission and goals

Additional Comments Desired Competencies:• Leadership experience and strong leadership skills• Significant experience in the New York State Budget process• Significant experience in the New York State procurement process• Commitment to service and building partnerships with business unit leaders• Highly effective verbal and written communication skills• Proven track record of success dealing with highly dynamic situations• Demonstrated ability to manage multiple priorities• Demonstrated ability to develop consensus and find solutionsTelecommuting: The Office of the New York State Comptroller (OSC) supports telecommuting where it is reasonable to do so based upon the agency’s mission and operational needs. Generally, employees new to OSC will be restricted from telecommuting for at least 8 calendar weeks. After the initial 8 calendar week restriction, if an employee’s duties and work performance are aligned with telecommuting they may be allowed to do so. Upon approval to telecommute, OSC employees may telecommute up to 5 days per pay period. Reasonable Accommodation: The NYS Office of the State Comptroller provides reasonable accommodations to applicants with disabilities. If you need reasonable accommodation for any part of the application and hiring process, please notify the Division of Human Resources at (518) 474-1924. Equal Opportunity Employment: The Office of the NYS Comptroller values a workforce with a broad, diverse range of backgrounds and perspectives. All employees are expected to contribute to a professional environment focused on self-evaluation and improvement, as well as acceptance and support of coworkers.

Some positions may require additional credentials or a background check to verify your identity.

Name Meredith Holmquist

Telephone (518) 474-6495

Fax (518) 486-6479

Email Address Recruit@osc.ny.gov

Address

Street Office of the New York State Comptroller, Division of Human Resources

110 State Street

City Albany

State NY

Zip Code 12236

Notes on Applying Submit a clear, concise cover letter and resume to https://www.osc.ny.gov/jobs/openings/director-financial-administration-5/082408, no later than September 11.2024. Unofficial transcripts and/or templates will be required for certain positions. To access the job vacancy, copy the link above and paste it into your web browser. Documents must be sent as unlocked and accessible attachments.If you have questions about this vacancy, please contact this Division representative: Division contact: Leah Boggs, lboggs@osc.ny.gov