Accounting Payroll Specialist 1 CR

Alajuela, Costa Rica

Education:

• Bachelor’s degree in accounting, business administration or related.

Experiencia:

• At least 3 years of experience in accounting / payroll roles.

Skills, Specialized Knowledge:

• Accounting experience in a large multi-national organization and Free Zone regulations.

• Advanced knowledge of Microsoft Excel including lookup and pivot tables.

• Computer skills on Microsoft Office with desirable understanding and experience with Softland, ORACLE Platform and ESSbase / Hyperion.

• Experience in similar positionsas payroll.

• Ability to work with multi-functional teams.

• Strong understanding of intermediate accounting concepts and analytical skills.

• SOX knowledge desirable.

• Experience with policies and SOPs development and implementation.

• Demonstrated experience with reconciliations of Balance Sheet Accounts.

• Desirable demonstrated knowledge and understanding of GMPs, FDA regulations, Quality System Regulations (QSR), ISO 13485 requirements and Quality regulations

• Other tools: Software Oracle, Softland, Kronos

• Information systems: Softland, Oracle, ATL; Kronos employee time tracking software, advanced knowledge of current labor legislation, advanced knowledge of the company's internal policies.

• Intermediate English level required

Summary of Duties and Responsibilities

Payroll

• Active participation in the analysis reporting and recommendations of all information related with the Direct Labor Cost and its interaction with budgeting/forecasting and costing of products.

• Keep control, analyze and get explanations for the Indirect Labor Headcount (FTEs, Temps. Students and Agency workers) discrepancies in Actuals vs Budget and Actuals vs Forecast every month.

• Lead the Labor Standard Cost Calculations for Budget every year.

• Provide assistance in the preparation of accounting-financial reports, in accordance with the procedures, instructions and requirements of the organization, guaranteeing the normal functioning of the operational processes of the accounting area and the reliability of the information provided.

• Prepare/review the calculation and payment of the weekly payroll and preparation and review of the fortnightly and confidential payrolls, with details of the data on hours and/or days worked, pertinent adjustments and others to correctly make payments to operating personnel and management in a timely and reliable manner.

• File and maintain the reports and documentation generated by the payroll processes both weekly and biweekly.

• Analyze attendance reports, inconsistencies, schedule changes and overtime. Once issued, reviewed, and authorized by the corresponding parties, all the reports described above will be applied in Softland system.

• Review the calculation of settlements of the personnel leaving the company to make the payment of social benefits in a reliable and timely manner, as well as its delivery to the former collaborator and application in the system to keep it up to date, as well as their custody.

• Certify the reductions corresponding to ASEHOLOGIC (loans, savings, employer and personal contributions, various affiliations).

• Verify the reductions for the juditial deductions to the collaborators to make the payments of the same in a timely manner.

• Perform the corresponding deduction of Banco Popular Loans, and other banking procedures, in accordance with the deduction agreement with the bank.

• Review and present the reports of the C.C.S.S, INS, Income Tax monthly, and maintain an auxiliary of the Annual Income Tax to provide effective information for the annual report of the D-152.

• Make the extraordinary payments corresponding to the payroll process, such as payroll payments out of period due to lack of reporting by superiors, Overcharge of functions, extraordinary Bonuses, Profit Sharing and Bonus.

• Provide service to both internal clients and clients external to the organization, to answer questions about the payment of the weekly payroll, payment of invoices to suppliers, transfers made and varied information, in a prompt and accurate manner, queries such as cafeteria discounts, various payments, employer orders, customer account numbers, holiday payments, popular discounts and everything related to the payroll area.

• Execute tours to the floor to evacuate various queries from employees for specific issues.

• Onboarding presentation for new hired employees.

• Verify input for new employee’s bank accounts on time.

• Make the corresponding accounting records in the Oracle system.

• Provide various reports for various discussion forums for decision making such as details of weekly hours worked for EHS, Costs, Management, Planning.

• Carry out a detailed study of Overtime Hours worked per week by the company to provide the information required for decision-making and control their work, as well as their exposure to all those involved in the process. This report must be by cost center and production lines.

• Carry out accounting closings effectively and efficiently to provide correct and timely monthly information for the company's decision-making.

• Prepares, analyze y keep updated the reconciliation of the accounts related to the area and any other spending accounts assigned by the accounting management.

• Provide support to everyone within the company that requires accounting and/or payroll knowledge to make important decisions, such as changes in internal policies, review of accounting data, modifications of internal benefits, among others.