Job Information
Lincoln Uinta Child Devel Asso Office Manager in Afton, Wyoming
Responsibilities:
Answering the Telephone:
- Respond to all incoming calls courteously and professionally.
- Collect comprehensive information on calls not directly transferred to staff.
- Complete parent interview forms for new referrals, including referral dates.
- Date all telephone messages and pass on information to classroom and itinerant staff promptly.
Organizing, Operating, and Maintaining the Office Space:
- Set up the office space for easy and efficient operation.
- Ensure files are accessible, organized, and clearly labeled.
- Keep children's records in locked cabinets, with access restricted to authorized staff.
- Re-file all pulled files daily and maintain a clutter-free office space.
- Ensure adequate supplies are neatly stored for easy access.
- Maintain tidy bulletin boards with current and relevant information related to center operation.
Collecting, Organizing, and Maintaining Data:
- Gather data and generate reports as requested.
- Prepare clear, concise, and complete reports required by Head Start, DD programs, or the Regional Office.
- File information logically for access by appropriate staff.
- Keep an adequate supply of required forms for program and center operation.
- Prepare screening materials, confirm appointments, compile screening folders, and perform intake duties as required.
Generating Parent Notices and Newsletters:
- Compose notices and newsletters for parents based on teacher drafts.
- Copy and collate program materials for distribution to parents and the public.
- Ensure all handouts and information distributed are professional in content and appearance.
Collecting Parent Fees, Maintaining Financial Records, and Tracking Petty Cash:
- Handle petty cash, staff vouchers, grocery receipts, and designated banking and postal duties.
- Provide financial information to the Regional Office regularly.
- Maintain accurate records of parent fees and provide written notice to parents for past due fees.
- Keep accurate staff attendance records, noting planned absences and sick days.
Maintaining Updated Inventory:
- Enter new materials into inventory and delete discarded or transferred items.
- Ensure accurate inventory records are maintained at all times.