Accounting Technician III - Fixed Assets

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Accounting Technician III - Fixed Assets

Salary

$4,154.00 Monthly

Location

Adams County, CO

Job Type

Full Time

Job Number

GJE-000475-02/2025

Department

Front Range Community College

Opening Date

02/24/2025

Closing Date

3/2/2025 11:59 PM Mountain

FLSA

Determined by Position

Type of Announcement

This position is open only to Colorado state residents.

Primary Physical Work Address

3645 W 112th Ave, Westminster CO 80031

FLSA Status

Non-Exempt; position is eligible for overtime compensation.

Department Contact Information

Annette Morales 303-678-3800 annette.morales@frontrange.edu

How To Apply

Please submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.

• Description

• Benefits

• Questions

Department Information

Who We Are

We are the largest community college in Colorado, enrolling close to 28,000 credit students annually in a diverse service area with broad cultural and recreational activities. We were one of 30 colleges in the initial American Association of Community Colleges Pathways Project (https://www.aacc.nche.edu/programs/aacc-pathways-project/) , recently selected as a “Most Promising Place to Work” in Diverse Magazine, and profiled as one of six top community colleges for transfer student success in a recent Aspen Institute publication. Our online learning program has twice been listed recently as one of the top 10 community college online programs in the country.

We have strong commitments to student success and to inclusion, equity, and diversity. We are actively seeking to hire a workforce that matches our student community. We are an emerging Hispanic Serving Institution and expect to reach HSI status by 2024 or 2025.

We have worked hard to create a culture of collaboration, innovation, and pride and seek people who share those values and our commitments to student success and equity.

In addition to rewarding and meaningful work, Front Range Community College (FRCC) offers a comprehensive benefit package designed to provide you and your eligible dependents, including domestic partner, with a broad range of employer paid and employee paid benefit options including:

• Medical, Dental, Vision, Life and Disability benefits,Health Benefits (https://dhr.colorado.gov/state-employees/state-of-colorado-employee-benefits) .

• Strong, secure, yet flexible retirement benefits,Colorado PERA (https://www.copera.org/) .

• Access to a tuition reimbursement program for eligible employees, their eligible dependents and domestic partners at any of the 13 system community colleges.

• Access to anEmployee Wellness Program (https://dhr.colorado.gov/state-employees/employee-wellness-program) andEmployee Assistance Program (CSEAP) (https://cseap.colorado.gov/) .

• A comprehensive leave program, including: annual and sick leave, paid holiday and winter break (we are closed the week between December 25 and January 1.)

• Access to an abundance of professional development opportunities at FRCC.

• This position’s work schedule is Monday-Friday and will work remotely 4 days per week except for the days required to travel to the other 2 campuses Larimer (Fort Collins) and Boulder County (Longmont). This position will travel to each of the other campuses 1 day per month and work in office on Thursdays at the Westminster Campus.

Description of Job

GENERAL SUMMARY:

Front Range Community College’s (FRCC) Fiscal Services department processes and accounts for all financial transactions of the College. As the Accounting Technician III, you will perform General Ledger financial obligations: prepare journal entries; perform reconciliations between Banner Fixed Asset Module and General Ledger; monitor and account for all controlled and equipment (fixed assets) owned by the College; and conform to states rules and regulation requirements (disposition of fixed assets).

DUTIES:

Physical Inventory of all College Equipment

• Conduct annual physical inventory of all College equipment (fixed assets) across the three campuses and off-site location, from April to June within each fiscal year.

• Conduct periodic physical inventories at each campus and sites throughout the fiscal year to maintain accuracy and accountability.

• Perform annual Controlled Assets inventory across the three campuses between October and December each fiscal year.

• Utilize the Banner Fixed Asset Module to compile inventory lists and maintain Excel spreadsheets containing “non-capital assets” to gather inventory information in order to compare to actual inventory found. Work with Department Directors and Deans in order to find missing inventory items, and document findings.

Surplus and Disposal of Fixed Assets

• Compile requests received from College staff for State Surplus and dispose of equipment (fixed assets).

• Prepare required approval requisition documents for requested action and submit to appropriate agencies.

• Prepare written correspondence to requestor after approval notification is received.

• Manage the disposal of all Federally Funded restricted equipment by coordinating with Grants in ensure accuracy.

• Maintain Banner Fixed Asset Module for any changes to inventory, record disposals and verify all entries to General ledger.

Individual Tagging and Maintaining Banner Fixed Asset Module

• Oversee the tagging of all equipment (fixed assets) received by the College for all campuses.

• Maintain Banner Fixed Asset Module for all purchases of capital equipment equal to or over $5,000.00 and maintain excel file for those which are under the $5,000.00.

• Records new additions into Traceability Made Easy (TME) and Banner Finance Asset Management (BFAM).

Reconciliation of Banner Fixed Asset Module to General Ledger

• Reconcile the fixed asset balances from Banner Fixed Asset Module to General Ledger. Which can include but is not limited to month end reconciliations of a 3 way tie out to the General Ledger, Sub Ledger and Inventory Tracking System, Gain/Loss Reconciliation, Capital Reporting, Presentation entries to the State of Colorado and yearly reconciliations to close Fiscal Year End

• Make necessary entries as needed.

Other Duties as Assigned

• Perform month-end and year-end duties as assigned according to the associated checklists.

• Help with Fiscal Services with special projects. This could also be audit requests. Procedure maintenance for Data Entry and Fixed Asset processes.

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

MINIMUM REQUIREMENTS:

Three (3) years of technical accounting experience. Daily interaction with students, faculty and staff require that this position have strong interpersonal, communication and organizational skills. Clearly outline in yourapplicationhow you meet the requirements. (Part-time experience will be pro-rated)

SUBSTITUTION:

Three years of college, university or non-correspondence business school course work from an accredited institution which included eighteen (18) semester credit hours of accounting or bookkeeping can substitute for the required experience. (A COPY OF YOUR TRANSCRIPT VERIFYING THE REQUIRED CREDITS MUST BE RECEIVED BY APPLICATION DEADLINE, IF SUBSTITUTION IS USED TO MEET THE MINIMUM REQUIREMENTS)

REQUIRED COMPETENCIES:

• Technical Accounting Skills: Conduct annual physical inventory of College fixed assets. Oversee tagging and disposal of fixed assets. Reconciliation of fixed asset balances.

• Communication:Communicate accurate information to all customers in person, on the phone or through email.

• Customer Service:Answer questions, respond to requests timely in a timely fashion.

• Attention to Detail:Perform tasks related to inventory, fixed assets and account reconciliation.

• Computer Skills: Using computers for everyday tasks; working with various software such as Microsoft Office Suite; Banner and other software.

• Time Management/Prioritization:Prioritize tasks related to annual physical inventory of fixed assets. Reconcile accounts.

• Critical Thinking/Problem Solving: Conduct annual fixed assets inventory; Year-end processing. Ensuring compliance with Colorado & FRCC fiscal rules and policies.

NECESSARY SPECIAL REQUIREMENT & CONDITIONS OF EMPLOYMENT:Must submit to and successfully complete a pre-employment background check. Felony convictions or conviction of crimes of moral turpitude or convictions of misdemeanors related to the job duties may disqualify you from consideration for this position. Should your background check reveal any charges and convictions, it is your responsibility to provide Front Range Community College, Office of Human Resources with an official disposition of the charges.

APPEAL RIGHTS:

If you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director.

An appeal or review must be submitted on the official appeal form, signed by you or your representative. This form must be delivered to the State Personnel Board by email (dpa_state.personnelboard@state.co.us), postmarked in US Mail or hand delivered (1525 Sherman Street, 4th Floor, Denver CO 80203), or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the department’s action.

For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board; go to spb.colorado.gov; contact the State Personnel Board for assistance at (303) 866-3300; or refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov under Rules.

Supplemental Information

Supplemental Information

FOR CURRENT OR FORMER STATE CLASSIFIED EMPLOYEES OF THE STATE OF COLORADO:

Per the requirements of the Step Pay Program implemented on July 1, 2024, any State employee must be paid a rate that is equal to or greater than the appropriate step pay rate within their classification’s pay range based on completed years in their current class series as of June 30.All current and former State employees must ensure that your entire work history within the State Classified System, including at Institutions of Higher Education, is indicated in your application so that your time-in-series can be calculated accurately.

This posting may be used to fill one or more similar positions in the future.

Important Note To Applicants: Former employees of the Colorado Community College System or one of its 13 colleges, who were disciplinary terminated or resigned in lieu of termination, must disclose this information on your completed application.

Comparative Analysis: All state classified employees must be hired and promoted through a comparative analysis process. Part or all of the analysis for this position will include a review of your application material. Applications may be used to assess and rank applicants who meet the minimum requirements, cut to a top group, or establish an eligible list for referral to the position, along with an eSkill assessment subject to change based on size of qualified applicant pool.

Be sure your application material specifically addresses your qualifications, experience and accomplishments as they relate to the duties, minimum qualifications, substitutions, and preferred qualifications listed, including answering all supplemental questions thoroughly and with great detail. Attach additional pages if necessary to fully explain your experience and accomplishments. Failure to include adequate information or follow instructions may result in your application not being accepted for this position and may affect your score or inclusion in the final pool of qualified candidates.

The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.

Front Range Community College is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, by calling 303-678-3707.

Pregnancy Related Accommodations, Colorado Anti-Discrimination Act (CADA)

The Colorado Anti-Discrimination Act (CADA), allows applicants to request a reasonable

accommodation for health conditions related to pregnancy or the physical recovery from childbirth.

If you are an individual who wishes to request reasonable accommodations for an exam, you must do so at least three days prior to the administration of the exam. Please refer to the contact information on the exam scheduling notice or on the specific job announcement.

Notice to Prospective Employees:

Front Range Community College is required by the Clery Act of 1990 to notify prospective employees, current employees, students and applicants where to access our Campus Security Report. The report is updated and published annually in accordance with the Higher Education Amendments of 1998, Federal Student Right-to-Know, the Federal Drug-free Schools and Campuses Act of 1989. This report contains information about:

• Front Range Community College's alcohol and other drug policy

• VAWA policy

• Campus security policies

• Campus/community resources

• Where to find registered sex offender information

• Crime statistics for the previous three calendar years

• Reporting crimes

  The Campus Security Report can be accessed in two ways:

• By going to the internet website at: Clery Act Information (https://www.frontrange.edu/docs/default-source/Being-a-Student/safety-security/campus-security-report.pdf) (Download PDF reader)

• Printed copies of the FRCC Campus Annual Security Report are available on request through the Dean of Students Affairs Office and any college Campus Security and Preparedness Office

The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information: www.colorado.gov/pacific/dhr/benefits

Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.

01

Are you currently or have you in the past, worked in a Accounting Technician III or series position/role within the State Classified System? If yes, please give the dates of employment, job title and agency name.

02

I acknowledge that I am aware of the work schedule for this position. Which will work remotely 4 days per week except for the days required to travel to the other 2 campuses Larimer (Fort Collins) and Boulder County (Longmont). This position will travel to each of the other campuses 1 day per month and work in office on Thursdays at the Westminster Campus.

03

Do you have prior work experience at a community college or other academic setting?

04

Do you have more than three years of applying generally accepted accounting principles in technical accounting work? If yes, please explain.

05

Do you have experience working with CO state fiscal rules? If yes, please explain.

06

Please describe your customer service experience. What type of business were you working in and what was your responsibility with regards to customer service?

07

Do you have experience working with fixed assets? If yes, please explain.

08

Do you have experience conducting physical inventory of assets? If yes, please explain.

09

Do you have experience with account reconciliations? If yes, please explain.

10

Do you have prior experience working with database information systems, such as Banner or similar systems? If yes, please explain.

11

Describe your experience utilizing Microsoft Office Software applications, specifically, Excel, Outlook, Teams, and/or OneDrive. Be sure to include examples of how you used these software applications.

12

Do you have experience interpreting and explaining policies, procedures and or guidelines? If yes, please explain.

13

Describe your time management and prioritization skills. Be sure to provide examples on how you have used these skills?

14

Do you have experience utilizing your problem-solving skills and critical thinking skills? If yes, please describe your experience, be sure to give examples.

Required Question

Employer

State of Colorado

Address

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Website

https://careers.colorado.gov/

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