Overview

Executive Assistant (PEOC3T):

Bowhead is seeking an Executive Assistant to support our PEO C3T contract in Aberdeen, MD. The Executive Assistant is responsible for performing a wide variety of administrative, advisory, writing, preparation actions, scheduling, logistical, personnel management, automation, and integration activities in support of the Deputy PEO.

The Executive Assistant (EA) will provide support to the Deputy PEO (DPEO), acting as the focal point of contact for the DPEO office. The EA serves as the liaison between the DPEO and visitors to the DPEO office, as well as the immediate point of contact for the DPEO in terms of schedule managing, travel coordination and general office support. The EA determines appropriate read-ahead material, preparation reviews, and other requirements to promote clarity and allow for decisions from the DPEO. The EA establishes plans and programs based on changing situations. The EA will exercise wide discretion in the achievement of missions based upon an intuitive knowledge of the DPEO’s goals. The EA will confidently interface with higher level technical experts. Assignment requires that the EA apply a thorough knowledge of subordinate activities and outside agencies; a thorough knowledge of administrative requirements; and a high level of tact, diplomacy, and ability to meet and deal effectively with senior-level military and civilian officials.

Responsibilities

• Assisting with calendar maintenance, meeting support, action item and document staffing and tracking, personnel contact information maintenance, and correspondence review and update

• Greet and guide all visitors and callers

• Prepare official correspondence within the guidelines prescribed in Army Regulation (AR) 25-50, and be well-versed in Army correspondence practices

• Maintain a professionalism commensurate with the environment of an Army O-7 office

• Develop and coordinate executive travel itinerary and well as provide expert advice for Defense Travel System (DTS)/travel requests for civilian and military personnel

• Maintain organizational chart, emergency and office contact rosters, and calling trees

• Track that Government personnel are entering Automated Time Attendance and Production System (ATAAPS) timecard information on time and accurately.

• Other duties as assigned

Qualifications

• High School diploma or equivalent PLUS a minimum of ten (10) years of relevant experience in an administrative environment (similar to the tasks above). 1 academic year at a technical school in an accredited business related program may be substituted for 1 year of experience

• Defense Travel System experience required

• Intermediate to advanced level skills in Microsoft Office software suite - Word, Excel, Outlook, PowerPoint

• Ability to communicate effectively with all levels of employees and outside contacts

• Strong interpersonal skills and good judgment with the ability to work alone or as part of a team

Physical Demands:

• Must be able to lift up to 20 pounds

• Must be able to stand and walk for prolonged amounts of time

• Must be able to twist, bend and squat periodically

SECURITY CLEARANCE REQUIREMENTS: Must currently hold a security clearance at the Secret level. US Citizenship is a requirement for Secret clearance at this location.

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Applicants may be subject to a pre-employment drug & alcohol screening and/or random drug screen, and must follow UIC’s Non-DOT Drug & Alcohol Testing Program requirements. If the position requires, an applicant must pass a pre-employment criminal background history check. All post-secondary education listed on the applicant’s resume/application may be subject to verification.

Where driving may be required or where a rental car must be obtained for business travel purposes, applicants must have a valid driver license for this position and will be subject to verification. In addition, the applicant must pass an in-house, online, driving course to be authorized to drive for company purposes.

UIC is an equal opportunity employer. We evaluate qualified applicants without regard to race, age, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other protected characteristics EOE/AA/M/F/D/V. In furtherance, pursuant to The Alaska Native Claims Settlement Act 43 U.S.C. Sec. 1601 et seq., and federal contractual requirements, UIC and its subsidiaries may legally grant certain preference in employment opportunities to UIC Shareholders and their Descendants, based on the provisions contained within The Alaska Native Claims Settlement Act. Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities. Please view Equal Employment Opportunity Posters provided by OFCCPhere (https://www.dol.gov/agencies/ofccp/posters) .

All candidates must apply online at www.uicalaska.com, and submit a completed application for all positions they wish to be considered. Once the employment application has been completed and submitted, any changes to the application after submission may not be reviewed. Please contact a UIC HR Recruiter if you have made a significant change to your application. In accordance with the Americans with Disabilities Act of 1990 (ADA), persons unable to complete an online application should contact UIC Human Resources for assistance (https://uicalaska.com/careers/recruitment/).

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

UIC Government Services (UICGS / Bowhead) provides innovative business solutions to federal and commercial customers in the areas of engineering, maintenance services, information technology, program support, logistics/base support, and procurement. Collectively, the fast-growing Bowhead Family of Companies offers a breadth of services which are performed with a focus on quality results. Headquartered in Springfield, VA, we are a fast-growing, multi-million-dollar company recognized as a top Alaska Native Corporation providing services across the Department of Defense and many federal agencies. Bowhead offers competitive benefits including medical, dental, vision, life insurance, accidental death and dismemberment, short/long-term disability, and 401(k) retirement plans as well as a paid time off programs for eligible full-time employees. Eligible part-time employees are able to participate in the 401(k) retirement plans and state or contract required paid time off programs.

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ID 2024-21086

Category Admin/Office Support

Location : Location US-MD-Aberdeen

Minimum Clearance Required Secret

Travel Requirement N/A