Special Programs Grants Administrator (Long-Term Temporary)

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Special Programs Grants Administrator (Long-Term Temporary)

Salary

$82,284.80 - $133,515.20 Annually

Location

390 Robert St. N St. Paul, MN

Job Type

Temporary Long Term (up to 2 years)

Job Number

2024-00259

Division

Community Development

Department

Division Administration

Opening Date

10/01/2024

Closing Date

10/14/2024 11:59 PM Central

• Description

• Benefits

• Questions

WHO WE ARE

The Metropolitan Council is seeking aSenior Grants Administratorfor Special Programs within the Community Development (CD) Division.This position is a long-term temporary position (up to two years).

This position is eligible for a hybrid (both remote and onsite) telework arrangement. Candidate's permanent residence must be in Minnesota or Wisconsin.

We are the Metropolitan Council, the regional government for the seven-county Twin Cities metropolitan area. We plan 30 years ahead for the future of the metropolitan area and provide regional transportation, wastewater, and housing services.More information about us on our website. (https://metrocouncil.org/About-Us/The-Council-Who-We-Are.aspx)

We are committed to hiring and supporting a diverse workforce that reflects the communities we serve.

TheCommunity Development Divisionis responsible for the Council's regional long-range planning efforts; planning and technical assistance to local governments; planning for and funding the regional parks and open space system; delivering rent assistance through the Metropolitan Housing and Redevelopment Authority; and delivering the Livable Communities Act grant programs.

The Community Development Division is a leader for racial equity within the Council and the region. Our staff, working environment, relationships, and investments reflect our communities to racial equity. We have the following goals to guide our work:

• Grow staff capacity and foster an equitable workplace.

• Center equity in process and priorities.

• Foster trusting relationships and deep collaboration.

How your work would contribute to our organization and the Twin Cities region:

TheSenior Grants Administratorwill develop and administer grant agreements and programs of wide scope and considerable difficulty on behalf of the Metropolitan Council, provide oversight to subrecipient grant agreements and ensure compliance with Council policies and procedures. TheSenior Grants Administratorwill be involved in all aspects of grant administration including implementing designated programs, formulating goals and objectives, developing and monitoring budgets, reviewing and processing payment requests, providing technical expertise to internal and external stakeholders, and analyzing and reporting program performance. The position will also promote an equitable, positive, and respectful work environment that values culture and diversity among all employees.

What you would do in this job

• Provide customer service to staff, management, and internal and external stakeholders, including promoting an equitable, positive, and respectful work environment that values culture and diversity.

• Develop program guidelines, procedures, standards, and processes for use in grant agreement/program management; coordinate annual review of subrecipient monitoring procedures.

• Administer all grant agreements and provide quality assurance. Ensure all local, state and federal policies and deadlines are met. Ensure compliance with all applicable legislative, accounting, and auditing requirements.

• Communicate key grant compliance activities to internal and external stakeholders through reports and briefings.

• Conduct and/or coordinate site visits and audits to include, analyzing files and records, identifying problem areas; reviewing budgets and schedules; monitoring cost and programs; and developing solutions to meet program goals.

• Provide training and technical direction to other program staff, project participants, and subrecipients.

• Review and approve grant disbursement requests, reviewing payment claims to ensure sufficient documentation and compliance with grant agreements and funding requirements. Resolve discrepancies.

• Prepare required grant forms, reports, and other documents.

• Provide work direction on major grant program processes to those conducting program implementation activities (such as grant applications, subrecipient contract initiation memorandums, procurements, status reports, payment processing and grant closeouts).

• Develop and maintain a working knowledge of regulations governing federal, state and local relevant funding programs and keep current on emerging trends and grant best practices.

• Lead close out process for expired projects and grants in funding systems including collecting final budget reconciliation and final grant reporting documents.

• Represent the Council on matters relating to specific grant programs and on administrative matters relating to the Department's monitoring and assessment of project agreements.

• Meet with external stakeholders which may require influencing, instructing, and negotiating to gain understanding, cooperation, and action.

• Develop and implement key grant management tools including Annual Grants Calendar, Communication Plans and Quarterly Grant Summaries, and other reports.

What education and experience are required for this job (minimum qualifications)

Any of the following combinations of completed education (in management, public policy, public administration, accounting, finance, planning, or a related field) and experience (in grant/contract administration, program evaluation, audit, finance, accounting, or planning):

• Master's degree with two (2) years of experience

• Bachelor's degree with four (4) years of experience

• Associate degree with six (6) years of experience

• High school diploma/GED with eight (8) years of experience

What additional skills and experience would be helpful in this job (desired qualifications):

• Experience in subrecipient grant management and compliance, preferably managing compliance with State and Federal programs.

• Experience in new grant program design and implementation.

• Experience summarizing financial and programmatic data verbally and in writing to inform decision-making.

• Experience performing audits or working in an area that is heavily audited.

• Experience using financial data and enterprise financial systems to manage grants.

• Experience in technical writing including drafting agreements, policies and procedures.

• Experience with grant management systems including new system integration.

• Experience fostering equity, diversity, and inclusion competency and understanding.

What knowledge, skills and abilities you should have within the first six months on the job:

• Knowledge of basic accounting principles and reporting requirements.

• Knowledge of budget development techniques.

• Intermediate skills in Microsoft Word, Excel, PowerPoint, or equivalent software packages.

• Effective negotiation skills with internal and external stakeholders. Interactions may involve efforts to persuade and negotiate with other representatives or officials outside of the organization.

• Intermediate skills in reading, analyzing and interpreting technical procedures, government regulations and legislation.

• Intermediate skills in grant/contract management.

• Intermediate compliance related skills (e.g., program evaluation, auditing standards and techniques).

• Ability to quickly learn and utilize software tools and Enterprise Systems proactively and efficiently to manage grant program (e.g., develop reports, content management, track financials).

• Ability to write reports, business correspondence and procedures manuals.

• Demonstrated cultural competence; ability to communicate effectively with a diverse group of individuals both verbally and in writing.

• Ability to conduct data and financial analysis.

• Promote an equitable, positive, and respectful environment.

What you can expect from us:

• We offer the opportunity to make a difference and positively influence the Twin Cities metropolitan area.

• We encourage our employees to develop their skills through on-site training, external professional development opportunities, and tuition reimbursement.

• We encourage and support staff in bringing the full range of experiences and identities that define them to the workplace.

• We encourage and support staff in contributing to a dynamic work culture that improves the Council's ability to serve the region and strives to effectively support all employees.

• We provide a competitive salary, excellent benefits and a good work/life balance.

More about why you should join us! (http://metrocouncil.org/Employment/Making-A-Difference.aspx)

Additional information

Union/Grade: AFSCME/Grade H

FLSA Status: Exempt

Safety Sensitive: No

Work Environment:

Work is performed in a standard office setting. Some positions may require travel between primary work sites to other sites.

What steps the recruitment process involves:

• We review your minimum qualifications.

• We rate your education and experience.

• We conduct a structured panel interview.

• We conduct a selection interview.

Once you have successfully completed the steps above, then:

If you are new to the Metropolitan Council, you must pass a background check which verifies education, employment, and criminal history. A driving record check and/or physical may be conducted if applicable to the job. If you have a criminal conviction, you do not automatically fail. The Metropolitan Council considers felony, gross misdemeanor and misdemeanor convictions on a case-by-case basis, based on whether they are related to the job and whether the candidate has demonstrated adequate rehabilitation.

If you are already an employee of the Metropolitan Council, you must pass a criminal background check if the job you're applying for is safety sensitive, is a supervisory or management job, is in the Finance, Information Services, Audit, or Human Resources departments, or has access to financial records, files/databases, cash, vouchers or transit fare cards. A driving record check and/or physical may be conducted if applicable to the position.

IMPORTANT: If you make a false statement or withhold information, you may be barred from job consideration.

The Metropolitan Council is an Equal Opportunity, Affirmative Action, and veteran-friendly employer. The Council is committed to a workforce that reflects the diversity of the region and strongly encourages persons of color, members of the LGBTQ community, individuals with disabilities, women, and veterans to apply.

If you have a disability that requires accommodation during the selection process, please email HR-OCCHealth@metc.state.mn.us.

We believe our employees are a key to our agency's success! In order to attract and retain high quality employees, the Council provides a highly competitive benefits package both in choice and coverage levels. Some highlights about our benefits are listed below:

• Guaranteed monthly retirement income through Minnesota State Retirement System pension fund

• Opportunity to save additional funds for retirement on a tax-deferred basis through a voluntary deferred compensation (457) plan

• Two or more medical plans from which to choose, with employer contribution towards premiums over 80%

• Dental insurance, life insurance and vision insurance

The following benefits are provided to all employees as part of working for the Council. You will have access to free:

• Well@Work clinic

• bus/rail pass valued at over $1200 per year

• parking at many job locations

• fitness centers at many job locations

• Employee Assistance Program

• extensive health and wellness programs and resources

  01

  Applicant Instructions: The supplemental questions listed below are to further evaluate your education and experience and to determine your eligibility for this position. Answer each question completely, and please do not type "see resume" otherwise your application will be considered incomplete, and you will not receive further consideration for this position. The experience you indicate in your responses should also be consistent with the Work History section of this application. If you attach a resume and/or cover letter to your application, it will be reviewed at the education and experience review step. I have read and understand the above instructions regarding supplemental questions.

• Yes

• No

  02

  How did youfirsthear about this job opening?

• CareerForce Center

• Community Event/Organization

• Employee Referral

• Facebook

• Glassdoor

• Indeed

• Job Fair

• LinkedIn

• Metro Transit Bus Advertisement

• Twitter

• Website: governmentjobs.com

• Website: metrocouncil.org

• Website: metrotransit.org

• Website: minnesotajobnetwork.com

• Other

  03

  If you selected 'Other', please describe where you first heard about this job. if you selected 'Employee Referral' please enter the employee's first and last name, ID number (if known), and job title. Type N/A if not applicable.

  04

  Please select the option that indicates your education and experience level.

• Master's degree in management, public policy, public administration, accounting, finance, planning, or a related field AND at least two (2) years of experience in grant/contract administration, program evaluation, audit, finance, accounting or planning

• Bachelor's degree in management, public policy, public administration, accounting, finance, planning, or a related field AND at least four (4) years of experience in grant/contract administration, program evaluation, audit, finance, accounting or planning

• Associate degree in management, public policy, public administration, accounting, finance, planning, or a related field AND at least six (6) years of experience in grant/contract administration, program evaluation, audit, finance, accounting or planning

• High school diploma/GED AND at least eight (8) years of experience in grant/contract administration, program evaluation, audit, finance, accounting or planning

• Some education in management, public policy, public administration, accounting, finance, planning, or a related field AND/OR some experience in grant/contract administration, program evaluation, audit, finance, accounting or planning, but less than the options above

• None of the above

  05

  Please describe your experience in grant/contract administration, program evaluation, audit, finance, accounting or planning. Include the duties performed, your role, where it took place and for how long. If you do not have this experience, indicate 'N/A.'

  06

  Please select the areas below with which you have work experience (select all that apply).

• Experience in subrecipient grant management and compliance, preferably managing compliance with State and Federal programs

• Experience in new grant program design and implementation

• Experience summarizing financial and programmatic data verbally and in writing to inform decision-making

• Experience performing audits or working in an area that is heavily audited

• Experience using financial data and enterprise financial systems to manage grants

• Experience in technical writing including drafting agreements, policies and procedures

• Experience with grant management systems including new system integration

• Experience fostering equity, diversity, and inclusion competency and understanding

  07

  If you answered that you have experience in subrecipient grant management and compliance, preferably managing compliance with State and Federal programs, please describe that experience. Include duties performed, where it took place and for how long. If this does not apply, indicate 'N/A.'

  08

  If you answered that you have experience in new grant program design and implementation, please describe that experience. Include duties performed, where it took place and for how long. If this does not apply, indicate 'N/A.'

  09

  If you answered that you have experience summarizing financial and programmatic data verbally and in writing to inform decision-making, please describe that experience. Include duties performed, where it took place and for how long. If this does not apply, indicate 'N/A.

  10

  If you answered that you have experience performing audits or working in an area that is heavily audited, please describe that experience. Include duties performed, where it took place and for how long. If this does not apply, indicate 'N/A.'

  11

  If you answered that you have experience using financial data and enterprise financial systems to manage grants, please describe that experience. Include duties performed, where it took place and for how long. If this does not apply, indicate 'N/A.'

  12

  If you answered that you have experience in technical writing including drafting agreements, policies and procedures, please describe that experience. Include duties performed, where it took place and for how long. If this does not apply, indicate 'N/A.'

  13

  If you answered that you have experience with grant management systems including new system integration, please describe that experience. Include duties performed, where it took place and for how long. If this does not apply, indicate 'N/A.'

  14

  The Metropolitan Council values a workplace that is as diverse as the people we serve. Please describe your experience working and collaborating in a diverse, multicultural, and inclusive environment. If you do not have this experience, indicate 'N/A.'

  Required Question

Agency

Metropolitan Council

Address

390 Robert St. N.St. Paul, Minnesota, 55101

Website

https://metrocouncil.org

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